Get the free P-Card Reconciliation Form - University of North Florida - unf

Receipts for Purchase (originals). Copies of Travel Forms. Entrust Bank On- Line Statement. Any Justification Statement. Copy of any receipts reimbursing UNF.

How to fill out p-card reconciliation form

How to fill out a p-card reconciliation form:

1. Gather all necessary information: Before starting, make sure you have all the required information to complete the form. This may include the p-card statement, receipts, and any other relevant documents.
2. Enter the card details: Begin filling out the form by entering the p-card details such as the cardholder's name, card number, and expiration date. This information is usually provided at the top of the form.
3. Record the transaction details: For each transaction made using the p-card, record the date, description, vendor, and the amount spent. It is important to provide accurate and detailed information for each transaction.
4. Attach the supporting documents: As you fill out the form, attach the corresponding receipts or invoices for each transaction. These documents serve as proof of the expenses made using the p-card.
5. Summarize the expenses: Towards the end of the form, create a summary of all the expenses made during the statement period. This typically includes the total amount spent, any tax applied, and any credited amounts or refunds received.
6. Reconcile the expenses: Compare the information recorded on the p-card reconciliation form with the p-card statement or online account. Ensure that all transactions are accounted for, and that the totals match.
7. Obtain necessary approvals: Depending on the organization's policies, the p-card reconciliation form may require approval from a supervisor or department head. Make sure to follow any approval processes specified by your organization.
8. Submit the completed form: Once the form is fully filled out, double-check for any errors or missing information. Then, submit the form to the appropriate department or accounts payable for further processing.

Who needs a p-card reconciliation form:

1. Cardholders: P-card reconciliation forms are typically required for all cardholders within an organization. This ensures that every transaction made using the p-card is properly documented and accounted for.
2. Finance or accounting departments: The finance or accounting departments within an organization often require p-card reconciliation forms to accurately track and reconcile expenses. These forms help ensure compliance with financial policies and procedures.
3. Auditors or internal control teams: Auditors or internal control teams may request p-card reconciliation forms to review and assess the accuracy and completeness of the expenses incurred using the p-card. This helps maintain transparency and accountability within the organization.

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What is p-card reconciliation form?

The p-card reconciliation form is a document used to reconcile and report transactions made using a purchasing card (p-card).

Who is required to file p-card reconciliation form?

Employees who use p-cards for business transactions are required to file the p-card reconciliation form.

How to fill out p-card reconciliation form?

To fill out the p-card reconciliation form, one must enter transaction details, including date, merchant, amount, and business purpose.

What is the purpose of p-card reconciliation form?

The purpose of the p-card reconciliation form is to ensure accurate recording and tracking of p-card transactions.

What information must be reported on p-card reconciliation form?

The p-card reconciliation form must report transaction date, merchant name, transaction amount, and business purpose.