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How to fill out sole source justification fact

How to fill out sole source justification fact

1. To fill out a sole source justification fact, follow these steps:
2. Start by providing a clear and detailed description of the goods or services you are seeking to procure.
3. Explain why these goods or services can only be obtained from a specific source or why only a specific vendor can provide them.
4. Include relevant background information or data that supports your reasoning for selecting the sole source vendor.
5. Clearly state any previous attempts to find alternative sources or vendors and explain why they were unsuccessful.
6. Provide a justification for the proposed price or cost of the goods or services being procured.
7. Include any additional information or supporting documents that may be required, such as market research or vendor capabilities.
8. Review and proofread the justification fact to ensure accuracy and completeness.
9. Submit the filled-out sole source justification fact to the appropriate approving authority.

Who needs sole source justification fact?

1. Sole source justification fact is needed by procurement officers or individuals responsible for making purchasing decisions in situations where there is only one available source or vendor for specific goods or services.
2. It is also required in cases where competition is not feasible due to factors such as proprietary rights, exclusive licensing agreements, or unique service capabilities.
3. Government agencies or organizations that follow strict procurement procedures often require sole source justification facts to ensure transparency and accountability in their procurement processes.

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What is sole source justification fact?

Sole source justification fact is a document that provides reasons and evidence for why a particular procurement needs to be made from a single source without competition.

Who is required to file sole source justification fact?

The procurement officer or the individual responsible for making the purchasing decision is required to file the sole source justification fact.

How to fill out sole source justification fact?

The sole source justification fact should be filled out by explaining the reasons why the procurement needs to be made from a single source and providing any supporting evidence.

What is the purpose of sole source justification fact?

The purpose of sole source justification fact is to justify why a procurement is being made from a single source without competition, and to ensure transparency in the procurement process.

What information must be reported on sole source justification fact?

The sole source justification fact should include the reasons for selecting a single source, any market research conducted, and any supporting evidence for the decision.