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REQUEST FOR FORMAL WRITTEN PRICE QUOTATION FORM Procurement from R30 000, 00 up to a transaction value of R200 000, 00 (including Vat) (For publication on Ekurhuleni Metropolitan Municipality Website

How to fill out price quotation request letter

How to fill out price quotation request letter

1. Start by writing your contact information at the top of the letter, including your name, address, and phone number.
2. Next, add the date on which you are writing the letter.
3. After the date, write the recipient's contact information, including their name, title, company name, and address.
4. Include a formal salutation, such as 'Dear Mr./Ms.' followed by the recipient's last name.
5. In the opening paragraph, clearly state that you are requesting a price quotation for a specific product or service.
6. Provide detailed information about the product or service you are interested in, including specifications, quantity, and any other relevant details.
7. If you have any specific requirements or preferences, mention them in a separate paragraph.
8. In a subsequent paragraph, ask for a detailed breakdown of the costs, including prices, taxes, shipping fees, and any other applicable charges.
9. If there is a deadline by which you need the quotation, mention it in a separate paragraph.
10. Close the letter by expressing your appreciation for the recipient's attention to your request and providing your contact information for further communication.
11. Use a formal closing, such as 'Sincerely' or 'Yours faithfully', followed by your full name and signature.
12. Proofread the letter for any errors or typos before sending it.

Who needs price quotation request letter?

1. Businesses and individuals who are interested in purchasing products or services from a vendor may need a price quotation request letter.
2. This letter allows the sender to formally request a detailed quotation that outlines the costs and terms associated with the desired products or services.
3. It is commonly used in procurement processes, negotiations, and comparing prices from multiple vendors to make informed purchasing decisions.

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What is price quotation request letter?

A price quotation request letter is a formal document in which a buyer requests a supplier or vendor to provide a quote for specific goods or services.

Who is required to file price quotation request letter?

Typically, businesses or individuals looking to procure goods or services are required to file a price quotation request letter to ensure they receive competitive pricing.

How to fill out price quotation request letter?

To fill out a price quotation request letter, include the date, your contact information, the supplier's details, a clear description of the requested goods/services, quantity needed, any specifications, and a deadline for response.

What is the purpose of price quotation request letter?

The purpose of a price quotation request letter is to formally invite suppliers to provide pricing information and terms, allowing the requester to compare options and make informed purchasing decisions.

What information must be reported on price quotation request letter?

The information that must be reported includes the buyer's name and contact details, a detailed description of the goods or services required, quantity, specifications, and the deadline for receiving the quotation.