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DocuSign Envelope ID: CCA6B79A0D484636AC9558AFD4F1476CCITY OF EL PASO, TEXAS AGENDA ITEM DEPARTMENT HEADS SUMMARY FORM DEPARTMENT:Economic & International Development DepartmentAGENDA DATE:CCA Regular,
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01
Prepare the agenda for the work session. This should include the topics to be discussed and the order in which they will be addressed.
02
Set a date and time for the work session. Make sure it doesn't conflict with any other important meetings or events.
03
Notify the city council members about the work session. Provide them with the agenda and any relevant documents or background materials.
04
Reserve a suitable location for the work session. Ensure that it has all the necessary equipment and facilities for the meeting.
05
Start the work session by introducing the topics and providing a brief overview. Encourage council members to actively participate and ask questions.
06
Facilitate the discussion and ensure that all council members have an opportunity to express their views and opinions.
07
Take notes during the work session. Capture the key points discussed, decisions made, and any action items assigned.
08
Wrap up the work session by summarizing the key outcomes and next steps. Thank the council members for their participation.
09
Follow up after the work session. Share the meeting notes and any follow-up materials with the council members.

Who needs city council work session?

01
City council work sessions are typically necessary for local government entities that have a city council. This includes cities, towns, and other municipal bodies.
02
City council work sessions allow council members to discuss and delve into important matters, make informed decisions, and address community concerns in a more informal setting than regular council meetings.
03
Work sessions are also valuable for city staff, as they provide an opportunity to present reports, gather input, and collaborate with council members on key projects and initiatives.
04
Additionally, work sessions may be open to the public, allowing residents and stakeholders to observe the council's discussions and understand the decision-making process.
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A city council work session is a meeting where council members discuss various issues, policies, and upcoming actions in a less formal setting than regular council meetings.
Typically, the city council members and staff involved in the discussions are required to file documentation related to the work session.
To fill out a city council work session, participants should document the topics discussed, decisions made, and any action items assigned during the session.
The purpose of a city council work session is to provide a platform for in-depth discussion and brainstorming on policy matters before formal voting in regular council meetings.
Information that must be reported includes the date, time, location, participants, agenda topics, discussions held, and any agreements reached.
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