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MICROPURCHASE NATIONAL DEFENSE AUTHORIZATION ACT (NCAA) SECTION 889 REPRESENTATION For additional information see: https://www.acquisition.gov/FARCase2019009/889_Part_B 1. Merchant has an active registration

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How to fill out micro-purchase

01

To fill out a micro-purchase, follow these steps:

02

Review the requirements: Familiarize yourself with the micro-purchase guidelines, terms, and conditions.

03

Identify the need: Determine the specific goods or services you require.

04

Set a budget: Determine the maximum amount you are willing to spend on the micro-purchase.

05

Find suppliers: Research and identify potential suppliers who can fulfill your requirements.

06

Obtain quotes: Request quotes from the suppliers, providing them with the necessary details of the micro-purchase.

07

Evaluate quotes: Review the quotes received and compare them based on price, quality, and other relevant factors.

08

Select the supplier: Choose the supplier that best meets your requirements and offers the most favorable terms.

09

Prepare the purchase order: Create a purchase order specifying the details of the micro-purchase, including the agreed-upon price, terms, and delivery timeline.

10

Fulfill the purchase: Receive the goods or services from the supplier as per the agreed-upon terms.

11

Document the transaction: Maintain records of the micro-purchase, including the purchase order, quotes, invoices, and any other relevant documentation.

12

Follow up: Ensure timely payment to the supplier and evaluate their performance.

13

Learn and improve: Reflect on the micro-purchase process to identify areas for improvement and apply those learnings to future micro-purchases.

Who needs micro-purchase?

01

Micro-purchases are beneficial for:

02

- Government agencies or departments who require low-value goods or services quickly and efficiently.

03

- Small businesses or individuals who can provide goods or services within the micro-purchase threshold.

04

- Organizations or projects that need to make small, routine purchases without undergoing complex procurement procedures.

05

- Startups or innovative ventures that need to rapidly acquire low-cost resources or prototypes.

06

- Non-profit organizations or charities that need to make small purchases for their initiatives.

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What is micro-purchase?

Micro-purchase refers to a small procurement of goods or services that does not exceed a certain dollar threshold.

Who is required to file micro-purchase?

Government agencies and departments are required to file micro-purchase.

How to fill out micro-purchase?

Micro-purchases can be filled out through an online procurement system or by submitting a purchase order.

What is the purpose of micro-purchase?

The purpose of micro-purchases is to simplify and speed up the procurement process for small transactions.

What information must be reported on micro-purchase?

Information such as the description of goods or services purchased, the vendor's name, and the purchase amount must be reported on micro-purchase.

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