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ALABAMA COMMUNITY COLLEGE SYSTEM Request for Sole Source Justification: Both the vendor and the product(s) must be deemed unique Requestor: Barry May Institution: Alabama Community College System

How to fill out request for sole source

How to fill out request for sole source

1. To fill out a request for sole source, follow these steps:
2. Start by providing your contact information, including your name, title, phone number, and email address.
3. State the purpose of the request and explain why a sole source procurement is necessary. Provide a detailed explanation of the unique product, service, or expertise that only one vendor can provide.
4. Identify the specific vendor you are proposing for the sole source procurement. Include their name, contact information, and a brief description of their qualifications and track record.
5. Describe the scope of work or the specific goods or services required. Outline any special requirements or specifications that are essential to the sole source procurement.
6. Justify the sole source selection by explaining why other procurement methods, such as competitive bidding, are not feasible or practical in this case.
7. Provide a cost estimate for the proposed sole source procurement. Include any supporting documentation or quotes from the vendor, if available.
8. Include any additional supporting documents or references that will help in evaluating the sole source request.
9. Submit the completed request for sole source to the appropriate department or individual responsible for reviewing and approving such requests.

Who needs request for sole source?

1. A request for sole source is needed by organizations or government agencies when they have determined that there is only one vendor or supplier who can meet their specific requirements.
2. This situation typically occurs when the desired product, service, or expertise is unique, proprietary, or highly specialized, and no other vendors can provide a comparable solution.
3. By submitting a request for sole source, these organizations seek approval to procure from a specific vendor without going through the traditional competitive bidding or procurement processes.

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What is request for sole source?

A request for sole source is a procurement process that allows a government agency or organization to purchase goods or services from a single supplier without a competitive bidding process, typically because that supplier is uniquely qualified to provide the necessary products or services.

Who is required to file request for sole source?

Typically, the procurement officer or designated official within a government agency or organization is responsible for filing a request for sole source.

How to fill out request for sole source?

To fill out a request for sole source, one must complete the designated form provided by the agency, detailing the justification for sole sourcing, the specific goods or services needed, the intended supplier, and any supporting documentation that validates the need for this approach.

What is the purpose of request for sole source?

The purpose of a request for sole source is to streamline the procurement process when a particular supplier is the only one capable of meeting specific requirements, thereby saving time and resources while ensuring necessary products or services are obtained.

What information must be reported on request for sole source?

The request for sole source must typically include information such as the description of the goods or services, the justification for why no other source is satisfactory, details about the proposed sole source vendor, and any relevant cost estimates.