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This document provides details regarding the Annual Meeting of Stockholders for Norfolk Southern Corporation, scheduled for May 13, 2010. It outlines the agenda, including the election of directors,

How to fill out notice and proxy statement

How to fill out Notice and Proxy Statement

1. Gather necessary company information including name, address, and contact details.
2. Identify the meeting date, time, and location for the annual meeting.
3. Prepare the agenda, listing the items to be discussed and voted on.
4. Draft a clear explanation of each proposal, including what the vote is for and its impact.
5. Include information about the board of directors and their recommendations.
6. Provide instructions for how to vote, including any options for submitting proxies.
7. Ensure compliance with applicable regulations regarding disclosures and shareholder rights.
8. Proofread the document thoroughly before finalizing.
9. File the Notice and Proxy Statement with the appropriate regulatory authority.
10. Distribute the Notice and Proxy Statement to all eligible shareholders.

Who needs Notice and Proxy Statement?

1. Shareholders of the company who are entitled to vote at the annual meeting.
2. Intermediaries who manage shareholder communications.
3. Company management and board members who require insights into shareholder opinions.
4. Regulatory authorities that oversee corporate governance practices.

People Also Ask about

How to write a proxy statement?

The information required in the proxy statement must include: (1) the identity of the late filer; (2) the number of late filings; (3) the number of transactions not reported on time; and (4) any known failure to file a required form. The solicitation of proxies section is required by Item 4 of Schedule 14A.

What must be stated in the audit committee report required for the company's proxy statement?

Proxy disclosures In the report, the audit committee must state whether it has: Reviewed and discussed the audited financial statements with management. Discussed with the independent auditor all matters required under applicable auditing standards. Received required independence disclosures from the independent

What must be disclosed in a proxy statement?

New Item 408(b) of Regulation S-K, which was also adopted as part of the SEC's 2022 rule amendments, now requires companies to disclose in proxy statements "whether they have adopted insider trading policies and procedures governing the purchase, sale, and/or other dispositions of [their] securities by directors,

What is another name for a proxy statement?

The proxy statement (also called a DEF 14A by the SEC) is a shareholder report filed with the SEC soliciting shareholder votes.

What is a notice and proxy statement?

Proxy statements are documents that the Securities and Exchange Commission requires companies to give to shareholders so they can weigh in on important company issues. Proxy statements offer shareholders information about changes on the board and other important decisions the board needs to make.

What is the proxy disclosure rule?

New Item 408(b) of Regulation S-K, which was also adopted as part of the SEC's 2022 rule amendments, now requires companies to disclose in proxy statements "whether they have adopted insider trading policies and procedures governing the purchase, sale, and/or other dispositions of [their] securities by directors,

What must be included in a proxy statement?

Proxy statements outline various plans for the company to shareholders, from the election of directors, to pay for executives, approval or amendment of equity plans, and even shareholder-sponsored proposals should any be received.

What is disclosure required in proxy statements Schedule 14A item 9?

A: Fees to be disclosed in response to Item 9(e)(1) of Schedule 14A should be those billed or expected to be billed for the audit of the issuer's financial statements for the two most recently completed fiscal years and the review of financial statements for any interim periods within those years.

For pdfFiller’s FAQs

What is Notice and Proxy Statement?

The Notice and Proxy Statement is a document sent to shareholders of a company that provides information about upcoming shareholder meetings and the issues to be voted on, including the election of directors and other corporate actions.

Who is required to file Notice and Proxy Statement?

Typically, publicly traded companies are required to file a Notice and Proxy Statement with the Securities and Exchange Commission (SEC) before annual or special meetings where shareholders will vote on important matters.

How to fill out Notice and Proxy Statement?

To fill out a Notice and Proxy Statement, a company must provide detailed information regarding the meeting agenda, the items to be voted on, and instructions for shareholders on how to submit their votes, either by mail, online, or in person.

What is the purpose of Notice and Proxy Statement?

The purpose of the Notice and Proxy Statement is to inform shareholders about the matters to be discussed or voted on at a meeting and to solicit their votes on those matters.

What information must be reported on Notice and Proxy Statement?

The Notice and Proxy Statement must report information such as the date, time, and location of the meeting, agenda items for discussion, biographies of director nominees, voting procedures, and any other relevant disclosures required by regulations.