Get the free Sole Source Justification Request - Williamson County

Williamson County Purchasing Department 901 South Austin Avenue Georgetown, Texas 78626 (512) 9433553 www.wilco.org/purchasing purchase@wilco.orgSole Source Justification Request Definition of a Sole

How to fill out sole source justification request

How to fill out sole source justification request

1. Start by providing a clear and concise justification for why the procurement needs to be done through a sole source.
2. Include information on why no other sources are available or suitable for providing the required goods or services.
3. Clearly outline the specific goods or services needed, including any technical specifications or unique requirements.
4. Include any relevant supporting documentation, such as quotes from suppliers or experts, that validate the need for a sole source procurement.
5. Specify the estimated cost of the procurement and explain why this cost is justified.
6. Clearly state the intended benefits or outcomes of the procurement and how it aligns with the organization's goals.
7. Address any potential risks or concerns associated with the sole source procurement and provide mitigation strategies.
8. Obtain necessary approvals and signatures from relevant stakeholders, such as department heads or procurement officers.
9. Submit the completed sole source justification request to the appropriate authority or department for review and approval.
10. Follow up with any additional information or clarification that may be required during the review process.

Who needs sole source justification request?

1. Sole source justification request is needed by organizations or individuals who intend to procure goods or services from a single source without a competitive bidding process.
2. This could include government agencies, organizations with specific contractual obligations, or situations where there is a clear and legitimate reason for the sole source procurement.

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What is sole source justification request?

A sole source justification request is a formal document that explains why a contract or procurement should be awarded to a single vendor without a competitive bidding process.

Who is required to file sole source justification request?

Typically, the contracting officer or the procurement department within an organization is required to file the sole source justification request.

How to fill out sole source justification request?

To fill out a sole source justification request, you should provide details about the vendor, the specific goods or services needed, the reasons for not using a competitive process, and any supporting documentation that justifies the sole source procurement.

What is the purpose of sole source justification request?

The purpose of a sole source justification request is to provide a clear rationale for why a particular vendor is the only viable option for the procurement, ensuring transparency and accountability in the procurement process.

What information must be reported on sole source justification request?

Information that must be reported includes the vendor's name, the reasons for sole sourcing, the estimated cost, any technical requirements, and potential consequences of not awarding the contract to the vendor.