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Laramie County Community College SOLE SOURCE JUSTIFICATION DOCUMENT Instructions for the department requesting sole source procurement. This form is required for all sole source requests and will

How to fill out sole source justification

How to fill out sole source justification:

1. Clearly state the need for a sole source procurement, explaining why other alternatives are not suitable or available. Provide a detailed description of the product or service required.
2. Justify the sole source by demonstrating that the chosen supplier is the only one capable of meeting the specific requirements or possesses unique expertise or technology.
3. Identify any potential risks or challenges that may arise from the sole source procurement and explain how they will be mitigated.
4. Include cost analysis, comparing the price of the sole source option with alternative options, if applicable.
5. Describe any previous successful experiences or positive outcomes with this specific supplier, emphasizing their reliability and quality of work.
6. Highlight any time-sensitive factors that make a sole source procurement the most efficient or effective option.
7. Obtain the necessary approvals and signatures from relevant stakeholders, such as department heads or procurement officers.

Who needs sole source justification:

1. Organizations or entities that are subject to procurement regulations and policies requiring justification for sole source procurements.
2. Those who are procuring goods or services where a sole source option is the only viable alternative due to unique requirements or specialized expertise.
3. Individuals responsible for ensuring transparency and accountability in procurement processes to avoid favoritism or unfair competition.

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What is sole source justification?

Sole source justification is a documentation that justifies why a particular product or service can only be obtained from one supplier.

Who is required to file sole source justification?

Any individual or organization that wants to procure a product or service from a single source without a competitive bidding process is required to file a sole source justification.

How to fill out sole source justification?

To fill out a sole source justification, one must provide detailed reasoning as to why the product or service can only be obtained from one supplier, and outline the steps taken to determine that no other alternatives are feasible.

What is the purpose of sole source justification?

The purpose of sole source justification is to demonstrate that there is a legitimate reason for bypassing the competitive bidding process, such as unique product specifications or time constraints.

What information must be reported on sole source justification?

The information that must be reported on a sole source justification includes the name of the supplier, the reason for selecting them, the product or service being procured, and any supporting documentation.