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MINUTES OF THE PLANNING COMMISSION OF THE CITY OF GALVESTON REGULAR MEETING September 22, 2020, CALL MEETING TO ORDER The meeting was called to order at 3:32 p.m. ATTENDANCE Members Present via Videoconference:Jeff

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How to fill out members present via videoconference

01

Determine the videoconferencing platform to be used.

02

Send out invitations to all the members with details of the videoconference date, time, and platform information.

03

Ensure all members have the necessary equipment (computer, webcam, microphone) and a stable internet connection.

04

Prior to the videoconference, familiarize yourself with the platform's features and controls.

05

At the scheduled time, log in to the videoconference platform and join the meeting.

06

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07

Greet and welcome all the members as they join the video conference.

08

Clearly communicate the agenda and objectives of the meeting.

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Take necessary notes and record the meeting if required.

11

Thank all the members for their participation and conclude the videoconference.

Who needs members present via videoconference?

01

Remote teams or individuals who cannot physically attend a meeting.

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What is members present via videoconference?

Members present via videoconference refer to individuals who are attending a meeting or event remotely using video communication technology.

Who is required to file members present via videoconference?

The organization hosting the meeting or event is typically required to file a report of members present via videoconference.

How to fill out members present via videoconference?

To fill out members present via videoconference, the organization must document the names of the individuals attending remotely and the date and time of their attendance.

What is the purpose of members present via videoconference?

The purpose of recording members present via videoconference is to maintain accurate records of meeting attendance and ensure transparency in decision-making processes.

What information must be reported on members present via videoconference?

The report on members present via videoconference should include the names of the attendees, the date and time of their remote participation, and any relevant meeting agenda items.

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