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SOLE SOURCE PROCUREMENT REQUEST FORM Sole source procurement of commodities and services are determined to only be available from a single source and cannot be competitively bid. Pursuant to law,

How to fill out sole source procurement request

How to fill out sole source procurement request

1. Start by gathering all the necessary information about the product or service you intend to procure through sole source procurement.
2. Contact the vendor or supplier who is the sole source for the desired product or service and discuss your procurement request.
3. Prepare a written justification for why this particular vendor or supplier is the only source available for the product or service.
4. Include any supporting documentation or evidence that validates the need for sole source procurement, such as previous contracts, technical specifications, or market research.
5. Fill out the sole source procurement request form provided by your organization or agency. This form may require information such as the vendor's contact details, product or service description, estimated costs, and anticipated delivery timeline.
6. Clearly state the reasons for requesting sole source procurement in the designated section of the form, highlighting the absence of comparable alternatives in the market.
7. Submit the completed sole source procurement request form to the appropriate department or authority within your organization for review and approval.
8. Be prepared to provide additional information or clarification if requested during the review process.
9. Once the request is approved, proceed with the necessary steps to finalize the procurement, such as negotiating the terms and conditions, signing a contract, or issuing a purchase order.
10. Keep a record of all correspondence, documentation, and approvals related to the sole source procurement request for future reference or auditing purposes.

Who needs sole source procurement request?

1. Sole source procurement requests are typically required by organizations or agencies when they have a specific need for a product or service that can only be fulfilled by a single vendor or supplier.
2. This need may arise due to reasons such as exclusive rights, proprietary technology, unique expertise, or a lack of viable alternatives in the market.
3. Individual departments, project managers, or procurement officers within an organization may initiate sole source procurement requests based on the specific requirements and circumstances of a purchase.

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What is sole source procurement request?

Sole source procurement request is a request to purchase goods or services from a specific supplier without going through a competitive bidding process.

Who is required to file sole source procurement request?

Any department or organization within a company or government agency that wants to purchase goods or services from a specific supplier is required to file a sole source procurement request.

How to fill out sole source procurement request?

To fill out a sole source procurement request, you need to provide details about the supplier, justification for why they are the only option, estimated cost, and any relevant documentation.

What is the purpose of sole source procurement request?

The purpose of a sole source procurement request is to streamline the process of purchasing goods or services from a specific supplier when there are no other viable options.

What information must be reported on sole source procurement request?

The information that must be reported on a sole source procurement request includes supplier details, justification for sole source selection, estimated cost, and any relevant supporting documents.