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AGENDA ITEM MEMO Meeting Date: June 02, 2020, Prepared For: Jess A. Garza, City Manager, Mayor Crawley McCoy, Members of City Council Staff Contact: Ken Gill, Director of Public Works Department:

How to fill out agenda item memo

How to fill out agenda item memo

1. Start by writing the title of the agenda item memo at the top of the document.
2. Next, provide the date and time of the meeting for which the agenda item memo is being prepared.
3. Begin the memo with a brief summary of the agenda item and its purpose.
4. Clearly state the desired outcome or decision that is expected from the discussion of the agenda item.
5. Provide background information or context for the agenda item, including any relevant data or reports.
6. Break down the agenda item into smaller subtopics or discussion points, and list them in a logical order.
7. For each subtopic or discussion point, provide a brief explanation or description, along with any supporting documentation or references.
8. Include any potential challenges or risks associated with the agenda item and suggest possible solutions or mitigations.
9. End the memo with a conclusion or summary that highlights the main points and reinforces the desired outcome.
10. Proofread the agenda item memo to ensure clarity, coherence, and correctness before submitting it.

Who needs agenda item memo?

1. Agenda item memos are typically needed by individuals or groups who are responsible for organizing and conducting meetings.
2. These may include team leaders, department heads, project managers, committee chairs, or any person with the authority to set the agenda for a meeting.
3. Agenda item memos help ensure that all participants in a meeting are informed about the topics to be discussed and can come prepared with the necessary information or materials.
4. They also serve as a reference document for discussions and decision-making during the meeting and can be shared with absent participants or for future review.

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What is agenda item memo?

The agenda item memo is a document that outlines the details and purpose of a specific item to be discussed during a meeting.

Who is required to file agenda item memo?

Usually, the person responsible for organizing the meeting or the agenda coordinator is required to file the agenda item memo.

How to fill out agenda item memo?

The agenda item memo can be filled out by providing the title of the agenda item, a brief description, the presenter's name, and any additional details or attachments if necessary.

What is the purpose of agenda item memo?

The purpose of the agenda item memo is to ensure that all attendees are informed about the topic to be discussed during the meeting and to provide context for the discussion.

What information must be reported on agenda item memo?

The agenda item memo should include the title of the item, a brief description, the presenter's name, and any supporting documents or background information.