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Minutes of a Meeting of the COUNCIL of the APPLIED SCIENCE TECHNOLOGISTS AND TECHNICIANS OF BC November 2, 2007, Pan Pacific Hotel, Vancouver, B.C. Present: Jim Blake, MBA, CA Doug Carter, Czech Darrin

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How to fill out minutes of a meeting:

1. Begin by clearly stating the date, time, and location of the meeting at the top of the document.
2. Include a list of attendees and note any absentees or participants who joined remotely.
3. Summarize the key discussion points, decisions, and action items raised during the meeting.
4. Use a standardized format or template that organizes the minutes into sections, such as "Agenda Item," "Discussion," "Decisions Made," and "Action Items."
5. Capture any important details, such as the names of individuals responsible for specific tasks, deadlines, and anticipated follow-up actions.
6. Maintain objectivity and professionalism in recording the minutes, avoiding bias or personal opinions.
7. Review and proofread the minutes before distributing them to ensure accuracy and clarity.

Who needs minutes of a meeting:

1. Participants and attendees: Minutes help them recall important discussions, decisions, and tasks assigned during the meeting.
2. Absentees: Those who couldn't attend the meeting can stay informed about what transpired during their absence.
3. Organizational leadership: Minutes provide a record of discussions and decisions made, aiding in maintaining accountability and ensuring compliance with policies.
4. Project teams: Minutes serve as a valuable reference for tracking progress, understanding next steps, and clarifying responsibilities.
5. Legal and regulatory authorities: In some cases, minutes may be required to demonstrate adherence to legal or compliance requirements.
6. Stakeholders and shareholders: Minutes offer transparency and insight into the decision-making processes within an organization.

By providing comprehensive and accurate minutes, you enable effective communication, accountability, and documentation of important information discussed during a meeting.

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What is minutes of a meeting?

Minutes of a meeting are an official record of discussions, decisions, and actions taken during a meeting.

Who is required to file minutes of a meeting?

The person designated as the secretary or recorder of the meeting is usually responsible for filing the minutes.

How to fill out minutes of a meeting?

Minutes of a meeting should include the date, time, location, attendees, agenda items, discussion points, decisions made, and action items. They should be written in a clear and concise manner.

What is the purpose of minutes of a meeting?

The purpose of minutes of a meeting is to document what took place during the meeting, provide a record of decisions made, and serve as a reference for future meetings.

What information must be reported on minutes of a meeting?

Information such as attendees, agenda items, discussion points, decisions made, action items, and any votes taken should be reported on minutes of a meeting.