Get the free REQUEST FOR QUOTATION - City of Dawson Creek

2011-25 REQUEST FOR QUOTATIONS FIRE HALL OVERHEAD DOORS AND OPERATORS The Dawson Creek Fire Department is requesting proposals for the supply and installation of new overhead doors and operators in

How to fill out request for quotation

1. Start by gathering all the necessary information about the product or service you require. This includes detailed specifications, quantities, delivery terms, and any special requirements.
2. Identify potential suppliers or vendors who can fulfill your requirements. This can be done through online research, trade directories, or recommendations from colleagues or industry associations.
3. Prepare a request for quotation (RFQ) document. This should include a clear description of your requirements, as well as any technical specifications or drawings if applicable. It should also outline the desired delivery schedule and any specific terms and conditions.
4. Send the RFQ document to the selected suppliers/vendors. This can be done via email, fax, or through an online procurement system if available. Make sure to include a deadline for submission and provide contact information for any inquiries.
5. Review the received quotations in detail. Compare the prices, delivery schedules, quality specifications, and any additional services offered by each supplier. Consider factors such as reputation, experience, and reliability when making the evaluation.
6. Contact the suppliers/vendors if you have any questions or need clarifications regarding their quotations. This can help ensure that you have a complete understanding of their offerings before making a decision.
7. Select the most suitable supplier/vendor based on your evaluation. If required, negotiate the terms and conditions to achieve a mutually beneficial agreement. Consider factors such as price, quality, delivery timeframes, and payment terms when making the final decision.
8. Notify the chosen supplier/vendor about your decision and confirm the details of the purchase order. This includes the agreed price, delivery schedule, and any other specific requirements. Make sure both parties are clear on the terms and conditions before proceeding.
9. Keep a record of the RFQ process, including all correspondence and supporting documentation. This can serve as a reference in case any issues arise during the fulfillment of the order or in the future.

Who needs request for quotation?

1. Businesses or organizations that require specific products or services.
2. Individuals or departments responsible for procurement and sourcing.
3. Anyone looking to compare prices, quality, and terms before making a purchasing decision.

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What is request for quotation?

Request for Quotation (RFQ) is a document used in procurement to invite suppliers to submit a quotation for products or services.

Who is required to file request for quotation?

The procurement department or purchasing team within an organization is typically responsible for filing request for quotation.

How to fill out request for quotation?

RFQ can be filled out by detailing the requirements for products or services, specifying the quantity needed, setting the deadline for submission, and providing contact information.

What is the purpose of request for quotation?

The purpose of RFQ is to gather competitive bids from suppliers in order to compare pricing and terms before making a purchasing decision.

What information must be reported on request for quotation?

RFQ should include the product or service description, quantity needed, expected delivery date, quality requirements, terms and conditions, and contact details.