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REQUEST FOR QUOTATION (RFQ×RFQ Reference: 01×12/2021. Isolate: 20 December 2021SECTION 1: REQUEST FOR QUOTATION (RFQ) ISA kindly requests your quotation for the provision of goods, works and×or
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How to fill out request for quotation rfq

01
Start by clearly stating your name, company name, and contact information at the top of the request for quotation (RFQ)
02
Provide a detailed description of the product or service you are seeking a quotation for. Include any specifications, requirements, or special considerations that the suppliers should be aware of.
03
Include any quantity or volume requirements, along with a desired delivery date or timeline if applicable.
04
Specify the desired pricing format, such as unit price, total price, or any other pricing details that are relevant to your procurement process.
05
Include any terms and conditions that the supplier should be aware of, such as payment terms, delivery terms, or any other contractual obligations.
06
Clearly state any evaluation criteria or selection factors that will be used to choose the supplier.
07
Provide any supporting documents or attachments that are necessary for the supplier to understand your request, such as technical specifications, drawings, or sample contracts.
08
Clearly state the deadline for submitting the quotation, along with any instructions for how the supplier should submit their proposal.
09
Proofread the RFQ to ensure all the necessary information is included and there are no errors or inconsistencies.
10
Distribute the RFQ to potential suppliers, either through a formal procurement process or by directly contacting vendors that you are interested in working with.
11
Allow sufficient time for suppliers to review the RFQ, ask any clarifying questions, and prepare their quotations.
12
Evaluate the received quotations based on your predetermined criteria and select the supplier that best meets your needs.
13
Notify the chosen supplier and proceed with any further negotiations or contract finalization steps as necessary.
14
Inform the other suppliers who submitted quotations of your decision, expressing gratitude for their participation and offering feedback if applicable.

Who needs request for quotation rfq?

01
Any organization or individual that is looking to procure products or services from external suppliers may need to use a request for quotation (RFQ). This can include businesses of all sizes, government agencies, non-profit organizations, and even individuals who are seeking specialized or unique goods or services.
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Request for Quotation (RFQ) is a document used in procurement to invite suppliers to submit a bid for the purchase of goods or services.
The procurement department or purchasing manager is usually responsible for filing a Request for Quotation (RFQ).
To fill out a Request for Quotation (RFQ), you need to provide details about the goods or services needed, the quantity required, delivery requirements, pricing information, and any other relevant terms and conditions.
The purpose of a Request for Quotation (RFQ) is to gather competitive bids from suppliers in order to select the best offer for the purchase of goods or services.
Information typically reported on a Request for Quotation (RFQ) includes a description of the goods or services needed, quantity required, delivery requirements, pricing information, terms and conditions, and any other relevant details.
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