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ISSUER LOGOPROXY FORM 1 OF 2 S9197081 010 E: C S:3 E:2 1/1 M A:A V: 1RETURN ADDRESS 123 ANY STREET ANY CITY/PROVINCE A1A 1A1JOHN A. SAMPLE 123 ANY STREETANYCITY ANNUAL MEETING BALLARD POWER SYSTEMS

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How to fill out proxy form

01

To fill out a proxy form, follow these steps:

02

Obtain a copy of the proxy form: You can typically find a proxy form on the website or in the materials provided by the organization or company that requires a proxy vote.

03

Read the instructions: Carefully read the instructions provided with the proxy form to understand the specific requirements and procedures.

04

Complete personal information: Fill in your name, address, contact details, and any other required personal information.

05

Identify the meeting or event: Indicate the name, date, and purpose of the meeting or event for which the proxy is being filled out.

06

Appoint a proxy: Identify and provide the necessary information of the person you are appointing as your proxy to represent and vote on your behalf.

07

Choose voting options: If the proxy form allows for voting on specific agenda items, indicate your voting preferences as instructed.

08

Sign and date the form: Sign and date the proxy form to validate your authorization.

09

Submit the form: Follow the instructions provided on how and where to submit the completed proxy form.

10

Retain a copy: Make a copy of the filled-out proxy form for your records and reference if needed.

11

Note: It is always advisable to review the specific instructions provided with the proxy form as requirements may vary depending on the organization or event.

Who needs proxy form?

01

Proxy forms are typically needed by individuals who are unable to attend a meeting or event where their presence or voting is required. Some common scenarios where proxy forms may be required include:

02

- Shareholders or members of a company who cannot attend a general meeting

03

- Homeowners who cannot attend a homeowner association meeting

04

- Participants of an organization or association who are unable to attend a conference, seminar, or any other event where voting or representation is necessary

05

- Investors who cannot personally attend a shareholders' meeting or vote on company matters

06

Proxy forms provide a legal mechanism for individuals to authorize someone else to act on their behalf and exercise their voting rights in a specific meeting or event.

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What is proxy form?

Proxy form is a document that allows a person to act on behalf of another person in making decisions or voting in a meeting.

Who is required to file proxy form?

Shareholders or members of an organization are typically required to file proxy forms if they are unable to attend a meeting in person.

How to fill out proxy form?

Proxy forms can usually be filled out by providing personal information, selecting voting options, and signing the form to authorize the proxy.

What is the purpose of proxy form?

The purpose of a proxy form is to ensure that shareholders or members can still participate in decision-making processes even if they are unable to attend a meeting.

What information must be reported on proxy form?

Proxy forms typically require information such as the shareholder's name, the meeting agenda, voting options, and the authorized proxy's details.

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