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Sole / Single Source Request Justification (For Noncompetitive Purchases over $2,500×It is unlawful for a public servant or a Public contractor who has and intentionally obtain contracted with a

How to fill out non-competitive sole source procurement

How to fill out non-competitive sole source procurement

1. To fill out a non-competitive sole source procurement, follow these steps:
2. Begin by identifying the procurement needs and documenting the justification for using a non-competitive process.
3. Research and identify potential suppliers or contractors who may be capable of fulfilling the procurement needs.
4. Contact the selected supplier or contractor to discuss the requirements and negotiate the terms and conditions of the contract.
5. Prepare the necessary procurement documents, including a statement of work or specifications, a sole source justification document, and any other supporting documentation.
6. Submit the procurement documents to the appropriate department or authority for review and approval.
7. Upon approval, proceed with issuing the contract or purchase order to the selected supplier or contractor.
8. Monitor and evaluate the performance of the supplier or contractor throughout the duration of the contract to ensure compliance and satisfactory completion of the procurement needs.
9. Maintain proper documentation and records of the non-competitive sole source procurement process for future reference and audit purposes.

Who needs non-competitive sole source procurement?

1. Non-competitive sole source procurement is typically needed in situations where there is only one supplier or contractor capable of fulfilling the specific procurement needs.
2. Examples of situations where non-competitive sole source procurement may be necessary include:
3. - Emergency situations where immediate action is required and time does not allow for a competitive bidding process.
4. - Procurements that involve proprietary or unique products or services that are only available from a specific supplier or contractor.
5. - Contracts that require compatibility with existing systems or equipment, and only one supplier or contractor can meet those requirements.
6. - Authorities granted by law, regulation, or policy that allow for non-competitive sole source procurements under specific circumstances.
7. It is important to note that non-competitive sole source procurement should only be used when absolutely necessary and justified, as it limits competition and can potentially result in higher costs.

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What is non-competitive sole source procurement?

Non-competitive sole source procurement is a method of procurement where only one supplier is capable of providing the required goods or services.

Who is required to file non-competitive sole source procurement?

Government agencies or organizations who have identified a specific supplier as the only source of the goods or services needed.

How to fill out non-competitive sole source procurement?

To fill out non-competitive sole source procurement, the requesting agency must provide justification for why the goods or services can only be obtained from one supplier.

What is the purpose of non-competitive sole source procurement?

The purpose of non-competitive sole source procurement is to expedite the procurement process when there is only one supplier capable of meeting the agency's needs.

What information must be reported on non-competitive sole source procurement?

The information reported on non-competitive sole source procurement includes the supplier's name, the goods or services being procured, the justification for sole source procurement, and any relevant documentation.