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E ASSEMBLY 31st session Agenda item 10A 31×Res.1138 6 January 2020 Original: ENGLISHResolution A.1138×31) Adopted on 4 December 2019 (Agenda item 10) PROCEDURES FOR PORT STATE CONTROL, 2019 THE
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To fill out the port state control form, follow these steps:
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Start by entering the vessel's name and relevant identification details.
03
Provide information about the vessel's flag state and registration.
04
Indicate the vessel's type, such as cargo ship, tanker, passenger ship, etc.
05
Detail the vessel's last five ports of call, including dates and durations.
06
Fill in the crew list, specifying the number of crew members onboard.
07
Provide the vessel's last three port state control inspection dates, if applicable.
08
Describe any deficiencies found during previous inspections and their rectification status.
09
Attach relevant certificates and documents as required.
10
Review the completed form for accuracy and completeness before submission.
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Submit the port state control form to the appropriate authority or organization.

Who needs port state control in?

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Port state control is needed by various entities within the maritime industry, including:
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- Ship owners and operators to ensure compliance with international maritime regulations.
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- Flag states to monitor the condition and safety of vessels flying their flags.
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- Port authorities to assess the risk posed by visiting vessels and enforce safety standards.
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- Maritime agencies and organizations responsible for maintaining maritime security and safety.
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- Classification societies and surveyors involved in vessel inspections and certification.
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Port state control is a system of inspection and enforcement in which foreign ships in ports are subject to control by the authorities to ensure compliance with international standards.
Ship operators and owners are required to file port state control forms.
Port state control forms can be filled out online or submitted in person at the port authority office.
The purpose of port state control is to promote maritime safety, protect the marine environment, and enforce compliance with international regulations.
Information such as ship details, crew information, cargo manifest, safety equipment, and certificates must be reported on port state control forms.
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