Get the free Open Records Request Form - nchd.org

Open Records Request Form Submits to: CHD Custodian of Records 700 Columbine St. Sterling, CO 80751 Fax: 970 522-1412 Phone: 970 522-3741 x1257 REQUEST INFORMATION: Please print or type the following

How to fill out open records request form

How to Fill Out an Open Records Request Form:

1. Start by obtaining the appropriate open records request form from the relevant government agency or organization. This can usually be done by visiting their website or contacting their office.
2. Carefully read the instructions provided on the form. Make sure you understand the requirements, deadlines, and any additional documentation that may be needed.
3. Fill in your personal information accurately. This generally includes your name, address, phone number, and email address. Providing complete and up-to-date contact information is important for the agency to communicate with you regarding your request.
4. Clearly state the specific records or information you are seeking in the designated section of the form. Be as specific and detailed as possible to help the agency understand your request and locate the requested information more efficiently.
5. If there is a section for providing the purpose or intended use of the requested information, briefly explain why you are seeking it. This can be useful in cases where the agency needs to determine if the request qualifies under open records laws.
6. Review your completed form to ensure all sections have been filled out accurately and completely. Double-check for any spelling or typographical errors that could potentially delay or hinder the processing of your request.
7. Sign and date the form, as required. Some agencies may require a notarized signature or specific authorization, so be sure to follow their guidelines to avoid any complications.
8. Make a copy of the completed form for your records before submitting it to the appropriate government agency or organization. This will serve as proof of your request and may be useful if any issues arise later.

Who needs an Open Records Request Form?

1. Journalists and media organizations often use open records requests to obtain information for investigative reporting or to keep the public informed about government actions.
2. Researchers and scholars may need access to records to conduct studies, analyze data, or gain insights for academic purposes.
3. Advocacy groups, non-profit organizations, and individuals seeking transparency and accountability from government entities and officials also use open records requests to access information.
4. Any member of the public who has a legitimate reason to access specific records is generally entitled to submit an open records request. This can include individuals seeking personal records, legal documents, or information related to public safety, among other things.

For pdfFiller’s FAQs

What is open records request form?

The open records request form is a document used to formally request access to public records held by government agencies.

Who is required to file open records request form?

Anyone who wishes to access public records held by government agencies is required to file an open records request form.

How to fill out open records request form?

To fill out an open records request form, you will need to provide your contact information, details of the records you are requesting, and a statement of purpose for your request.

What is the purpose of open records request form?

The purpose of the open records request form is to ensure transparency and accountability in government by allowing the public access to government records.

What information must be reported on open records request form?

The open records request form must include the requester's contact information, details of the records being requested, and a statement of purpose for the request.

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