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REPUBLIC OF THE PHILIPPINES DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT BUREAU OF FIRE PROTECTION REGION 6 General Mario Penalty Jr. Drive, Lilo City Telefax No. (033× 3376918 Project Reference

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How to fill out request for quotation

01

Step 1: Start by gathering all the necessary information for the request for quotation, such as the product or service you require, quantity needed, delivery location, and any specific requirements or specifications.

02

Step 2: Identify potential suppliers or vendors who can provide the product or service you need. This can be done through market research, recommendations, or existing business relationships.

03

Step 3: Create a formal document for the request for quotation. This typically includes a cover letter introducing your company, a detailed description of the product or service required, and any technical specifications or drawings, if applicable.

04

Step 4: Clearly outline the evaluation criteria for selecting the supplier, such as price, quality, delivery timeframes, and any other important factors.

05

Step 5: Send the request for quotation to the selected suppliers. This can be done through email, mail, or an online platform. Ensure that you provide a deadline for receiving the quotations to ensure timely responses.

06

Step 6: Review and analyze the received quotations, comparing them based on the evaluation criteria you outlined. This may involve requesting additional information or clarification from the suppliers.

07

Step 7: Select the most suitable supplier based on the evaluation and negotiate the final terms and conditions.

08

Step 8: Once the supplier is chosen, notify them of the decision and finalize the agreement. This may involve signing a contract or purchase order.

09

Step 9: Keep a record of all the quotations received and the selection process for future reference and for audit purposes.

10

Step 10: Monitor the supplier's performance to ensure they meet the agreed-upon terms and deliver the required product or service as requested.

Who needs request for quotation?

01

Request for quotation is typically needed by businesses and organizations that are looking to procure products or services from external suppliers or vendors.

02

It is commonly used in procurement processes within industries such as manufacturing, construction, retail, hospitality, and many others.

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Both small and large businesses may utilize request for quotation to gather competitive pricing and evaluate various suppliers before making a purchasing decision.

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What is request for quotation?

Request for Quotation (RFQ) is a document used in procurement to invite potential suppliers to submit a price quote for products or services.

Who is required to file request for quotation?

The entity or individual seeking to purchase goods or services is required to file a request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, you need to include details about the products or services needed, quantity, delivery timeline, and any specific requirements.

What is the purpose of request for quotation?

The purpose of a request for quotation is to gather competitive price quotes from potential suppliers to make informed buying decisions.

What information must be reported on request for quotation?

Information to be reported on a request for quotation includes details about the products or services needed, quantity, delivery timeline, and any specific requirements.

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