Get the free PROXY FORM (ANNUAL GENERAL MEETING 23 APRIL 2012... - hkex com

(Incorporated in Hong Kong with limited liability) (Stock Code: 388) Number of shares to which this proxy form relates 1 PROXY FORM (ANNUAL GENERAL MEETING 23 APRIL 2012) I/We 2, of being the registered

How to fill out proxy form annual general

How to fill out proxy form annual general:

1. Obtain the proxy form: The first step is to obtain the proxy form for the annual general meeting. This form is usually provided by the organization or company hosting the meeting. It can typically be found on their website, in the meeting announcement, or by contacting the organization directly.
2. Fill in your personal details: Start by filling in your personal details on the form. This usually includes your full name, address, email address, and contact number. Make sure to provide accurate and up-to-date information to ensure proper identification.
3. Indicate the meeting details: Next, indicate the specific details of the annual general meeting on the form. This includes the date, time, and location of the meeting. Double-check the information to ensure accuracy.
4. Choose your proxy: Decide who will be your proxy for the annual general meeting. A proxy is a person who will attend the meeting on your behalf and vote according to your instructions. This can be a trusted friend, colleague, or family member. Make sure to obtain their consent and provide their full name and contact details on the form.
5. Provide voting instructions: If you have specific voting instructions for your proxy, clearly state them on the form. This could include how to vote on certain agenda items or any motions you want your proxy to support or oppose. Be as specific as possible to ensure that your interests are represented accurately.
6. Sign the form: Once you have filled out all the necessary information, sign the proxy form. Your signature acts as confirmation that you have authorized the proxy to act on your behalf at the annual general meeting. Make sure to sign using your official signature as it appears on legal documents.
7. Submit the form: Finally, submit the proxy form to the organization hosting the annual general meeting. This can usually be done electronically through email or by mailing the physical form to the designated address. Ensure that you meet any deadlines for proxy submissions to ensure your representation at the meeting.

Who needs proxy form annual general:

1. Shareholders unable to attend: The proxy form is essential for shareholders who are unable to attend the annual general meeting in person. It allows them to still have a voice and exercise their voting rights by appointing a proxy to represent them.
2. Busy individuals: People with busy schedules or conflicting commitments may find it difficult to attend the annual general meeting. The proxy form provides a convenient way for them to still participate in decision-making by appointing someone they trust to attend on their behalf.
3. Geographically distant shareholders: Shareholders who live far away from the meeting location may find it impractical to travel for the annual general meeting. The proxy form allows them to delegate their voting rights to a proxy, ensuring their opinions are considered.
4. Shareholders with limited mobility: Shareholders with limited mobility or health issues that prevent them from attending the meeting physically can use the proxy form to ensure their interests are represented.
5. Institutional investors: Institutional investors, such as mutual funds or pension funds, often hold a large number of shares across various companies. Managing physical attendance at every annual general meeting can be challenging, so they commonly use the proxy form to appoint representatives.

Remember, it is important to read and understand the specific instructions provided on the proxy form, as different organizations may have slight variations in the procedure.

For pdfFiller’s FAQs

What is proxy form annual general?

Proxy form annual general is a document that allows a shareholder to appoint a representative to vote on their behalf at the company's annual general meeting.

Who is required to file proxy form annual general?

Any shareholder who is unable to attend the annual general meeting in person and wishes to have someone else vote on their behalf.

How to fill out proxy form annual general?

The shareholder must fill out the form with their personal information and the name of the representative they are appointing, along with specific instructions on how the representative should vote on their behalf.

What is the purpose of proxy form annual general?

The purpose of proxy form annual general is to ensure that shareholders who cannot attend the meeting in person still have a say in how their shares are voted.

What information must be reported on proxy form annual general?

The proxy form must include the shareholder's name, the name of the appointed representative, details of the company's annual general meeting, and specific voting instructions.

How can I edit proxy form annual general from Google Drive?

Simplify your document workflows and create fillable forms right in Google Drive by integrating pdfFiller with Google Docs. The integration will allow you to create, modify, and eSign documents, including proxy form annual general, without leaving Google Drive. Add pdfFiller’s functionalities to Google Drive and manage your paperwork more efficiently on any internet-connected device.

How can I send proxy form annual general to be eSigned by others?

When your proxy form annual general is finished, send it to recipients securely and gather eSignatures with pdfFiller. You may email, text, fax, mail, or notarize a PDF straight from your account. Create an account today to test it.

How do I execute proxy form annual general online?

With pdfFiller, you may easily complete and sign proxy form annual general online. It lets you modify original PDF material, highlight, blackout, erase, and write text anywhere on a page, legally eSign your document, and do a lot more. Create a free account to handle professional papers online.