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SOLE SOURCE or PROPRIETARY PURCHASE JUSTIFICATION Sole Source Purchase A product exceeds $5,000 and its purchase is available from one manufacturer or service provider. Proprietary Purchase A product
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How to fill out sole source or proprietary
How to fill out sole source or proprietary:
01
Start by clearly identifying the goods, services, or products that you require from a sole source or proprietary supplier.
02
Explain why there are no other alternative suppliers available in the market that can meet your specific needs.
03
Provide a detailed justification for the selection of the sole source or proprietary supplier, highlighting any unique features or functionalities they offer.
04
Clearly outline the process you followed to determine the pricing and terms with the sole source or proprietary supplier.
05
Make sure to fill out all necessary information on the sole source or proprietary form, such as supplier contact details, terms and conditions, and any additional relevant documentation.
06
Review the completed form to ensure accuracy and completeness before submitting it for approval.
Who needs sole source or proprietary:
01
Public entities that require a specific product or service that is only available from a single source or a proprietary supplier typically need to utilize the sole source or proprietary process.
02
Organizations with specialized needs or unique requirements that can only be met by a particular supplier may also need to use the sole source or proprietary method.
03
In some cases, sole source or proprietary may be necessary when there is a need for compatibility or interoperability with existing systems or products that are only available from one supplier.
It's important to consult any relevant regulations or procurement policies in your specific jurisdiction to ensure compliance with the rules and procedures for filling out sole source or proprietary forms.
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What is sole source or proprietary?
Sole source or proprietary refers to a situation where there is only one known source or supplier for a particular product, service, or solution.
Who is required to file sole source or proprietary?
Vendors or suppliers who have exclusive rights to provide a specific product or service are required to file sole source or proprietary.
How to fill out sole source or proprietary?
To fill out sole source or proprietary, vendors must provide detailed information about the product or service, justify why it is the only available option, and submit any relevant supporting documentation.
What is the purpose of sole source or proprietary?
The purpose of sole source or proprietary is to ensure transparency and fairness in the procurement process by providing justification for why a particular vendor is being awarded a contract without competition.
What information must be reported on sole source or proprietary?
Vendors must report detailed information about the product or service, including pricing, specifications, and any relevant contractual terms.
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