Get the free Collection Development Policy - Boston Public Library - bpl

BOSTON PUBLIC LIBRARY Meeting Room Use Procedures January 2006 The applicant is responsible for discipline and reasonable care of the room. The applicant will be held responsible for any damage, and

How to fill out collection development policy

How to fill out a collection development policy:

1. Start by analyzing your library's mission and goals. Understand the purpose and objectives of your library's collection and how it aligns with the overall mission of the institution.
2. Evaluate the current collection. Take stock of the existing materials and identify any gaps or weaknesses. This can be done through extensive cataloging and analysis of circulation data.
3. Determine the target audience. Consider the demographics and needs of the library's users. This will help guide the selection and development of materials that cater to their interests and requirements.
4. Define the scope of the collection. Decide on the types of materials and subjects that will be included in the collection. Consider both physical and digital resources, as well as the formats that will be made available.
5. Establish selection criteria and procedures. Develop guidelines for acquiring materials, including the assessment of their relevance, quality, and suitability for the collection. Consider factors such as authority, accuracy, currency, and cultural sensitivity.
6. Create a budget and funding plan. Determine the financial resources available for collection development and identify potential funding sources. Allocate the budget effectively to ensure a balanced and diverse collection.
7. Develop a weeding or deselection policy. Decide on criteria and procedures for discarding outdated or deteriorated materials from the collection. Regularly assess the condition and usage of items to ensure the collection remains up-to-date and relevant.
8. Consider ethical and legal issues. Address copyright, intellectual property rights, and freedom of speech concerns in your policy. Also, adhere to any local, state, or federal regulations regarding the collection and distribution of certain materials.
9. Update and review the policy regularly. The collection development policy should be a living document that evolves with the changing needs of the library and its users. Review it periodically, seeking input from staff, users, and relevant stakeholders.

Who needs a collection development policy:

1. Libraries of all types, including public libraries, academic libraries, and special libraries, need a collection development policy. It provides a framework for systematic and strategic management of their collections.
2. Librarians and library staff who are responsible for the selection, acquisition, and management of library materials benefit from having a collection development policy. It provides clear guidance on the principles and procedures for building and maintaining a relevant and high-quality collection.
3. Library users and patrons indirectly benefit from a collection development policy. It ensures that the materials available at the library are carefully chosen, serve their informational and recreational needs, and reflect the diverse interests and perspectives of the community.

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What is collection development policy?

A collection development policy is a set of guidelines and procedures that a library follows to select and maintain its collection of materials.

Who is required to file collection development policy?

Libraries and other institutions that have collections of materials are required to file a collection development policy.

How to fill out collection development policy?

To fill out a collection development policy, the library should outline its selection criteria, procedures for weeding out outdated materials, and strategies for maintaining a diverse and up-to-date collection.

What is the purpose of collection development policy?

The purpose of a collection development policy is to provide transparency and clarity on how materials are selected, maintained, and deselected in a library's collection.

What information must be reported on collection development policy?

A collection development policy should include information on the library's selection criteria, procedures for deselection, and guidelines for maintaining a balanced collection.