Get the free SOLE SOURCE REQUEST - purchasing usu

This form is used to request authorization for sole source procurement when a product or service is available only from a single supplier. It includes sections for department details, contact information,

How to fill out sole source request

How to fill out SOLE SOURCE REQUEST

1. Gather all necessary information about the product or service needed.
2. Clearly define the justification for sourcing from a sole provider.
3. Identify the specific provider and include their qualifications.
4. Prepare a detailed description of the product or service required.
5. Outline any unique attributes that make this provider the sole source.
6. Provide evidence to support the sole source request, such as previous contracts or performance evaluations.
7. Fill in the required forms or templates as specified by your organization.
8. Include any additional documentation that may be required, like quotes or proposals.
9. Review the entire request for completeness and accuracy.
10. Submit the request to the appropriate authority for approval.

Who needs SOLE SOURCE REQUEST?

1. Organizations or departments seeking to procure specialized products or services that can only be provided by one specific supplier.
2. Procurement teams requiring formal documentation for purchasing processes.
3. Individuals responsible for budget approvals who need clear justifications for sole sourcing.

People Also Ask about

What is an example of sole sourcing?

Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.

What is an example of single-sourcing?

Here's an example of how an IT company might use single sourcing:An IT company is developing a new type of technology that hasn't yet entered the market. Since the company is creating an innovative product, the details of its development are confidential. It uses single sourcing for specially developed microchips.

What is a sole source request?

A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids.

What is an example of a single source?

Example: The purchase of a software license which is not available from any other source but the producer of a particular software.

What is the meaning of sole sourcing?

Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.

How to write a sole source letter?

[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.

What is an example of a sole source?

Examples of valid sole sources include proprietary technology, sole authorized distributor for a manufacturer and unique qualifications of a supplier to fulfill needs.

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

For pdfFiller’s FAQs

What is SOLE SOURCE REQUEST?

A Sole Source Request is a formal document submitted to justify the procurement of goods or services from a single source or vendor without a competitive bidding process.

Who is required to file SOLE SOURCE REQUEST?

Typically, departments or teams within an organization that require specific goods or services that can only be obtained from one vendor are required to file a Sole Source Request.

How to fill out SOLE SOURCE REQUEST?

To fill out a Sole Source Request, you need to provide information such as the vendor's details, the justification for not using a competitive process, a description of the goods or services, and any relevant supporting documentation.

What is the purpose of SOLE SOURCE REQUEST?

The purpose of a Sole Source Request is to obtain approval for purchasing from a single vendor, ensuring transparency and compliance with procurement policies.

What information must be reported on SOLE SOURCE REQUEST?

Information that must be reported includes vendor name and contact details, the specific goods or services being purchased, justification for the sole source, cost estimates, and any supporting documentation to validate the request.