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SEAWARD AGREEMENTBETWEEN UNIVERSITY OF PUERTO RICO MAYAGUEZ CAMPUS AND ___SEAWARD AGREEMENT NUMBER ___ARTICLE 1PARTIESUNIVERSITY OF PUERTO RICO, MAYAGUEZ CAMPUS, a higher education institution which

How to fill out subaward agreement issuance

How to fill out subaward agreement issuance

1. To fill out a subaward agreement, follow these steps:
2. Start by getting the necessary information: Gather all the details about the subaward, including the names and contact information of the parties involved, the project timeline, and the budget.
3. Review the terms and conditions: Familiarize yourself with the terms and conditions stated in the main award or prime agreement. Ensure that you understand the compliance requirements and any specific provisions related to subawards.
4. Create the subaward agreement: Use a template or create a document that includes all the essential elements of a subaward agreement, such as the project scope, deliverables, payment terms, and reporting obligations.
5. Include necessary attachments: Attach relevant documents, such as the budget, project plan, and any required certifications or representations.
6. Review for accuracy: Double-check all the information provided in the subaward agreement, making sure it aligns with the main award and meets the compliance requirements.
7. Seek legal review if necessary: If the subaward agreement involves complex legal issues or significant financial obligations, consider consulting an attorney or legal expert to review the document.
8. Obtain signatures: Once the subaward agreement is finalized, share it with the parties involved for signature. Ensure that all parties sign the agreement and retain copies for future reference and audit purposes.
9. Monitor and manage the subaward: Throughout the subaward period, track the progress, handle any modifications or amendments, and ensure compliance with the terms and conditions. Maintain open communication with the subrecipient to address any issues or concerns that may arise.
10. Close out the subaward: Once the subaward period ends, verify the completion of deliverables and any financial obligations. Ensure all necessary reports are submitted and perform any required closeout procedures.
11. Retain records: Keep copies of the subaward agreement, related documents, and any communication records for the appropriate retention period, as per your organization's policies and any applicable regulations.

Who needs subaward agreement issuance?

1. Any organization or institution that intends to collaborate with a subrecipient or subcontractor for a project or program may need to issue a subaward agreement. This includes federal agencies, research institutions, universities, non-profit organizations, and other entities that receive funding through grants or cooperative agreements. Subaward agreements are particularly important when a primary recipient wishes to delegate a portion of its responsibilities or transfer funds to another party to perform specified tasks or provide specific services.

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What is subaward agreement issuance?

Subaward agreement issuance refers to the process of creating and distributing an agreement that outlines the terms and conditions between a primary award recipient and a subrecipient who will carry out a portion of the work funded by the primary award.

Who is required to file subaward agreement issuance?

The primary award recipient, typically a grantee or contractor receiving federal funds, is required to file subaward agreement issuance when they enter into a subaward with another entity.

How to fill out subaward agreement issuance?

To fill out a subaward agreement issuance, you need to complete a standard form or template that includes details such as the names of the primary recipient and subrecipient, the purpose of the subaward, funding amounts, performance expectations, and compliance requirements.

What is the purpose of subaward agreement issuance?

The purpose of subaward agreement issuance is to formalize the relationship and responsibilities between the primary recipient and the subrecipient, ensuring compliance with funding requirements and clearly delineating tasks and funding allocated.

What information must be reported on subaward agreement issuance?

Information that must be reported includes the names and addresses of both the primary recipient and subrecipient, the agreement's start and end dates, a description of the project or activity, the amount of funds awarded, and any relevant compliance requirements.