Get the free P-Card Purchase Request Form - tate.uga.edu

Resource Management & Development Purchase Request Form Card PurchasePurchase Order Select OptionOtherSelect Option(Attach receipts)(Quotes) *Accountable Officer or Designee Signature requiredPurchaser/Cardholder:(Attach

How to fill out p-card purchase request form

How to fill out p-card purchase request form

1. Start by filling out your personal information section on the top of the form, including your name, department, and contact information.
2. Indicate the date of the purchase request.
3. In the 'Vendor Information' section, provide details of the vendor such as their name, address, and contact information if available.
4. Specify the purpose of the purchase and provide a description of the items or services being requested.
5. Indicate the quantity, unit price, and total amount for each item or service.
6. Fill out the 'Account Distribution' section to allocate the expenses to the appropriate cost center, project, or general ledger account.
7. If applicable, attach any supporting documents such as quotes, invoices, or contracts to justify the purchase.
8. Provide any additional comments or instructions if necessary.
9. Review the completed form for accuracy and ensure all necessary information is included.
10. Submit the filled-out p-card purchase request form to the designated department or individual for approval.

Who needs p-card purchase request form?

1. Anyone who intends to make a purchase using a p-card (Procurement Card) needs to fill out a p-card purchase request form. This form helps to document and authorize the purchase, ensuring compliance with organizational policies and procedures. It is typically required by employees who have been granted a p-card for making authorized purchases on behalf of their department or organization.

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