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Sonoma Valley Unified School District Mileage Reimbursement Form Name: ___Site: ___Position: ___Vendor: ___DATEDESCRIPTION OF TRAVELS# OF MILESTONE MILES x ×0.585 PER MILE claimants Signature: ___Date:
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How to fill out mileage reimbursement request
How to fill out mileage reimbursement request
01
To fill out a mileage reimbursement request, follow the steps below:
02
Begin by gathering all necessary documents such as vehicle logs, receipts, and any other supporting documentation.
03
Fill in your personal information, including your name, employee ID, and contact details.
04
Provide the date(s) of travel for which you are seeking reimbursement.
05
Specify the starting location and destination of each trip, along with the distance traveled.
06
Calculate the total mileage by adding up the distances of all trips.
07
Determine the applicable reimbursement rate per mile set by your organization or department.
08
Multiply the total mileage by the reimbursement rate to calculate the total amount to be reimbursed.
09
Include any additional information or notes that may be required, such as the purpose of the trips or any specific instructions.
10
Attach all relevant supporting documentation, such as vehicle logs and receipts, to the reimbursement request.
11
Double-check all the information entered for accuracy and completeness.
12
Submit the completed mileage reimbursement request to the designated person or department for processing.
13
Keep a copy of the request for your own records.
14
Follow up with the responsible party if there are any questions or delays in processing your reimbursement request.
Who needs mileage reimbursement request?
01
Employees who use their personal vehicles for work-related travel and are entitled to reimbursement for mileage expenses need to fill out a mileage reimbursement request. This request is typically required by organizations or companies that have a reimbursement policy in place to compensate employees for the use of their personal vehicles for business purposes. It ensures that employees are reimbursed accurately and fairly for the mileage they have incurred while performing work-related tasks.
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What is mileage reimbursement request?
A mileage reimbursement request is a formal request to be reimbursed for the distance traveled for work purposes using a personal vehicle.
Who is required to file mileage reimbursement request?
Employees who use their personal vehicles for work purposes and are eligible for mileage reimbursement are required to file a mileage reimbursement request.
How to fill out mileage reimbursement request?
To fill out a mileage reimbursement request, the employee must provide details such as the date of travel, starting and ending location, total miles driven, and purpose of the trip.
What is the purpose of mileage reimbursement request?
The purpose of a mileage reimbursement request is to ensure that employees are fairly compensated for using their personal vehicles for work-related travel.
What information must be reported on mileage reimbursement request?
The information that must be reported on a mileage reimbursement request includes date of travel, starting and ending location, total miles driven, and purpose of the trip.
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