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Department of General ServicesSOURCE JUSTIFICATION FORM Bureau of Procurement The objective of this form is to capture all relevant documentation an Agency may have to assist the Department of General

How to fill out sole source justification form

How to fill out sole source justification form

1. To fill out a sole source justification form, follow these steps:
2. Begin by providing the name and contact information of the person responsible for filling out the form.
3. Next, indicate the date on which the form is being completed.
4. Clearly state the purpose of the procurement and the specific goods or services that are required.
5. Explain why these goods or services can only be obtained from a single source and provide any supporting documentation or evidence.
6. Specify the estimated cost of the procurement and whether any negotiations or discounts have been pursued.
7. Detail any risks associated with not using a competitive process and why these risks are acceptable.
8. Confirm that the procurement aligns with all relevant policies, regulations, and guidelines.
9. Obtain the necessary approvals from the designated authority or department.
10. Finally, sign and date the form before submitting it.
11. Ensure that all required fields are filled out accurately and completely. Double-check the form before submission to avoid any delays or issues with the procurement process.

Who needs sole source justification form?

1. A sole source justification form is typically required by organizations or departments when they intend to procure goods or services from a single source without using a competitive bidding or selection process.
2. This form helps justify the decision to bypass competition and ensures transparency and accountability in the procurement process.
3. Different organizations might have different requirements for when and how this form should be used, so it is advisable to consult internal procurement policies or guidelines to determine who specifically needs to fill out the form.

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What is sole source justification form?

The sole source justification form is a document used to justify the decision to award a contract to only one specific vendor.

Who is required to file sole source justification form?

Contracting officers and procurement officials are required to file the sole source justification form.

How to fill out sole source justification form?

The form should be filled out by providing detailed explanations and justifications for selecting a specific vendor as the sole source.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to demonstrate why only one vendor is suitable for a particular contract.

What information must be reported on sole source justification form?

The form typically requires information such as the vendor's qualifications, previous work experience, pricing, and any unique capabilities they offer.