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ISSUING DEPARTMENT INPUT DOCUMENT CONTRACT/PROJECT MEASURE ANALYSIS AND RECOMMENDATION NewOTRSole Sourced WaiverEmergencyPrevious Contract/Project No. Contract Other Access of Other Entity Contract

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How to fill out sole source

01

Gather all relevant information about the procurement, including the specific item or service needed, the quantity required, and any other specifications or requirements.

02

Determine if there is a sole source justification for the procurement. This typically involves demonstrating that there is only one qualified supplier or vendor capable of providing the item or service.

03

Consult with legal and procurement teams to ensure compliance with applicable regulations and policies regarding sole source procurements.

04

Draft a sole source justification document, outlining the reasons for selecting a sole source procurement method and providing evidence to support the decision.

05

Obtain internal approvals as necessary, ensuring that all stakeholders are aware of and support the sole source procurement.

06

Prepare and issue a sole source solicitation to the selected supplier or vendor, clearly outlining the requirements and specifications of the procurement.

07

Evaluate the supplier or vendor's proposal and negotiate any necessary terms or conditions.

08

Finalize the contract or purchase order with the selected supplier or vendor, ensuring that all agreed-upon terms and conditions are included.

09

Monitor the performance of the supplier or vendor throughout the duration of the contract, addressing any issues or concerns that arise.

10

Conduct post-procurement reviews to assess the effectiveness and efficiency of the sole source procurement method and identify any opportunities for improvement.

Who needs sole source?

01

Sole source procurements are typically used in situations where there is only one qualified supplier or vendor capable of providing the required item or service.

02

Examples of entities that may need to use sole source procurements include government agencies, organizations with exclusive licensing agreements, and select industries where there are limited suppliers or vendors.

03

Additionally, sole source procurements may be utilized in emergency situations or urgent procurement needs where time constraints do not allow for a competitive bidding process.

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What is sole source?

Sole source is a procurement method where a contracting agency selects a specific supplier or vendor without competition.

Who is required to file sole source?

Typically, government agencies or organizations may be required to file sole source depending on their procurement policies.

How to fill out sole source?

To fill out a sole source request, you usually need to provide a justification for why a specific vendor is chosen and why there is no competition.

What is the purpose of sole source?

The purpose of sole source is to streamline the procurement process when certain conditions are met, such as unique specifications or time constraints.

What information must be reported on sole source?

The information that must be reported on sole source includes vendor details, justification for selecting the vendor, and approval signatures.

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