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CITY OF SANTA FE PURCHASINGREQUEST FOR Asphalt Hot Mix BID # 16/16/BID DUE: NOVEMBER 11, 2015 2:00 P.M. PURCHASING OFFICE CITY OF SANTA FE 2651 SIRING ROAD BUILDING H SANTA FE, NEW MEXICO 87505TABLE

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How to fill out purchasing

01

Gather all the necessary information about the purchase, such as the product or service you want to purchase, the quantity needed, and any specific requirements.

02

Research potential vendors or suppliers who can provide the desired product or service. Make sure to compare prices, quality, and reliability.

03

Contact the selected vendor or supplier to inquire about their availability, delivery options, and payment terms.

04

Obtain a formal quote or proposal from the vendor or supplier that includes all the necessary details, such as price, delivery schedule, and terms and conditions.

05

Review the quote or proposal carefully and negotiate any necessary changes or clarifications with the vendor or supplier.

06

Once the terms are agreed upon, prepare a purchase order or contract that clearly outlines the agreed-upon terms and conditions.

07

Obtain necessary approvals or authorizations, if required, before submitting the purchase order or contract to the vendor or supplier.

08

Send the purchase order or contract to the vendor or supplier, either electronically or via mail, and keep a copy for your records.

09

Monitor the progress of the purchase and follow up with the vendor or supplier if there are any delays or issues.

10

Once the purchase is received, inspect the products or services to ensure they meet the agreed-upon specifications and quality.

11

Process the payment according to the agreed terms and keep the necessary documentation of the transaction.

12

Evaluate the overall purchasing process and vendor performance to identify areas for improvement in future purchases.

Who needs purchasing?

01

Anyone or any organization that requires goods or services can benefit from purchasing. This includes individuals, businesses, non-profit organizations, government agencies, and more.

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Can I sign the purchasing electronically in Chrome?

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What is purchasing?

Purchasing is the process of buying goods or services for a company or organization.

Who is required to file purchasing?

The individuals responsible for making purchases on behalf of a company or organization are required to file purchasing.

How to fill out purchasing?

Purchasing can be filled out by documenting the details of the purchase, including the supplier, quantity, cost, and purpose of the purchase.

What is the purpose of purchasing?

The purpose of purchasing is to acquire goods or services needed to operate a company or organization.

What information must be reported on purchasing?

Information such as supplier details, purchase amount, description of goods or services, and purpose of the purchase must be reported on purchasing.

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