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City of Ottawa Supply Branch 100 Constellation Drive 4th Floor, West Tower, Ottawa, Ontario K2G 6J8 Fax: (613) 5809695 Telephone: (613) 5802424 Villa Ottawa Section DES approvisionnement 100, promenade
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How to fill out a request for standing offer:

01
Start by carefully reading through the instructions provided in the request for standing offer (RFSO) document. Make sure you have a clear understanding of the requirements and criteria mentioned.
02
Begin the process by gathering all the necessary information and documents that may be required. This could include company information, references, financial statements, certifications, and any other supporting documents mentioned in the RFSO.
03
Fill out the appropriate sections of the RFSO form. This may involve providing details about your company, such as its legal name, address, contact information, and registration numbers. Be sure to provide accurate and up-to-date information.
04
Follow the instructions provided in the RFSO for describing your products, services, or solutions. Clearly and concisely explain how your offerings meet the requirements and specifications outlined.
05
If applicable, provide pricing information as requested in the RFSO. This could involve submitting a pricing schedule or completing a pricing matrix, ensuring you offer competitive and reasonable rates.
06
Don't forget to thoroughly review your completed RFSO form for any errors or omissions before submitting it. Ensure that you have provided all the necessary information and that it is presented in a professional and organized manner.

Who needs a request for standing offer:

01
Government agencies or departments often use requests for standing offers to streamline their procurement process. It allows them to establish pre-approved vendors they can turn to for specific goods or services without going through a lengthy bidding process each time.
02
Private organizations that have ongoing procurement needs and prefer to work with pre-qualified suppliers also utilize requests for standing offers. This helps them save time and effort in sourcing and selecting vendors.
03
Suppliers who wish to have a chance at securing government or private contracts on an ongoing basis also need to submit a request for standing offer. This allows them to showcase their capabilities and establish themselves as reliable providers for the required goods or services.
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A request for standing offer is a formal document issued by a procuring entity to solicit offers from suppliers for goods or services over a period of time.
Suppliers who wish to be considered for providing goods or services to a procuring entity are required to file a request for standing offer.
Suppliers can fill out a request for standing offer by providing all required information, such as pricing, terms and conditions, and specifications for the goods or services being offered.
The purpose of a request for standing offer is to establish a list of pre-qualified suppliers from which a procuring entity can purchase goods or services as needed.
Information such as pricing, terms and conditions, specifications, and any applicable certifications or qualifications must be reported on a request for standing offer.
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