Get the free Town Meeting Instructional Motion Form.doc

Town of Reading 16 Lowell Street Reading MA 01867 Town Clerk /Records Access Officer 7819429050fax: 7819429070 website: www.readingma.govREADING TOWN MEETING INSTRUCTIONAL MOTION FORM Please print

How to fill out town meeting instructional motion

How to fill out town meeting instructional motion

1. Begin by understanding the purpose of the town meeting instructional motion. It is a formal request or suggestion that outlines a course of action or a proposal to be discussed and voted upon during a town meeting.
2. Familiarize yourself with the specific guidelines and procedures for submitting a town meeting instructional motion in your town. These may vary, so it is important to consult the town meeting handbook or contact the town clerk for accurate information.
3. Start drafting the motion by clearly stating the main objective or desired outcome. Be concise and specific to avoid any confusion or misinterpretation by other attendees.
4. Break down the motion into individual points or steps for easier comprehension and discussion. It helps to number each point and provide clear explanations and justifications for each.
5. Review and refine the motion to ensure it is well-written and effectively conveys your intentions. Make sure to proofread for any grammatical or spelling errors.
6. Seek input or feedback from other community members or knowledgeable individuals who can provide valuable insights or suggestions for improvement.
7. Once finalized, prepare a written copy of the motion using official templates or formats prescribed by the town. Make sure to include your name and contact information for reference.
8. Submit the motion to the town clerk within the specified deadline or prior to the scheduled town meeting. Ensure that you adhere to any additional requirements, such as obtaining supporting signatures from a certain number of registered voters.
9. Attend the town meeting where the instructional motion will be discussed. Be prepared to present your motion, answer any questions, and engage in a respectful and constructive dialogue with fellow attendees.
10. During the meeting, follow the established protocol for raising the instructional motion. Typically, the town moderator will invite you to present your motion and provide an opportunity for discussion before conducting a vote.
11. Advocate for your motion by presenting well-reasoned arguments and addressing any concerns raised by other attendees. Be open to amendments or modifications that may improve the motion or increase its chances of being approved.
12. Participate actively in the town meeting proceedings by listening attentively to others' opinions, offering respectful counterarguments, and casting your vote when prompted by the town moderator.
13. If the instructional motion is approved, work with appropriate town officials or committees to implement the proposed action or next steps as outlined in the motion.
14. If the instructional motion is not approved, consider seeking feedback to understand the reasons for its rejection. You may choose to revise and resubmit the motion at a future town meeting or explore alternative methods to achieve your goals.

Who needs town meeting instructional motion?

1. Town meeting instructional motion can be needed by any individual or group within a town community who wishes to propose a course of action, suggest a change, or raise awareness about a particular issue during a town meeting.
2. It can be utilized by town residents, community organizations, local businesses, or other stakeholders who have a vested interest in the affairs and decision-making processes of their town.
3. Town meeting instructional motions provide an opportunity to influence local policies, initiatives, or projects and can be beneficial for anyone seeking to collaborate with fellow community members, drive positive change, or voice concerns that affect the town as a whole.

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What is town meeting instructional motion?

Town meeting instructional motion is a formal request or directive made by a town meeting to provide guidance or direction to the town officials or government.

Who is required to file town meeting instructional motion?

Any member of the town meeting or a designated representative is required to file a town meeting instructional motion.

How to fill out town meeting instructional motion?

Town meeting instructional motion can be filled out by including the details of the motion, the purpose, any supporting information, and the signature of the filer.

What is the purpose of town meeting instructional motion?

The purpose of a town meeting instructional motion is to communicate the will or direction of the town meeting to the town officials or government.

What information must be reported on town meeting instructional motion?

Town meeting instructional motion must include the details of the motion, supporting information, signature of the filer, and any relevant background information.