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REQUEST FOR QUALIFICATIONSPROFESSIONAL SERVICESADDENDUM TO SOLICITATION DOCUMENTSFORM 00414Gadsden County Schools 35 Martin Luther King Jr. Blvd. Quincy, Florida 32351 Solicitation Addendum No. ___1___

How to fill out addendum to solicitation documents

How to fill out addendum to solicitation documents

1. Read the original solicitation documents thoroughly to identify any changes or updates that require an addendum.
2. Create a new document titled 'Addendum to Solicitation Documents' and include the solicitation number and title for reference.
3. Clearly state the purpose of the addendum, which is to provide additional information, clarify requirements, or amend certain sections of the original documents.
4. Include a detailed description of each change or update in a point-by-point format. Use clear and concise language to avoid any confusion.
5. Number each point in the addendum to make it easy for bidders or contractors to refer to specific sections of the original documents.
6. If necessary, attach any supporting documents, drawings, or specifications that are relevant to the changes being made.
7. Ensure that the addendum is properly signed and dated by the authorized person responsible for issuing it.
8. Publish or distribute the addendum to all potential bidders or contractors who have obtained or expressed interest in the original solicitation documents.
9. Set a deadline for bidders or contractors to acknowledge receipt of the addendum and ask them to sign and return a confirmation form.
10. Keep a record of all addenda issued, including the date, addendum number, and the names of the bidders or contractors who received it.
11. Monitor any questions or inquiries regarding the addendum and provide timely responses to ensure all bidders or contractors have the same understanding of the changes.
12. Consider extending the submission deadline if significant changes are made to allow bidders or contractors enough time to adjust their proposals or bids.
13. Finally, ensure that all addenda are properly referenced and incorporated into the final agreement or contract.

Who needs addendum to solicitation documents?

1. Addendum to solicitation documents are needed by any organization or government agency that issues a solicitation or request for proposal (RFP) to potential bidders or contractors.
2. It ensures that all interested parties receive updates, clarifications, or amendments to the original documents, allowing them to modify their proposals or bids accordingly.
3. Addenda may be needed in various industries such as construction, IT services, consulting, or any other sectors where competitive bidding or contract negotiations take place.

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What is addendum to solicitation documents?

An addendum to solicitation documents is a document that provides additional information, clarification, or changes to the original solicitation documents.

Who is required to file addendum to solicitation documents?

The issuing agency or organization is required to file addendum to solicitation documents.

How to fill out addendum to solicitation documents?

Addendum to solicitation documents can be filled out by following the instructions provided in the document and making the necessary updates or additions.

What is the purpose of addendum to solicitation documents?

The purpose of addendum to solicitation documents is to ensure that all bidders have access to the same information and to clarify any questions or concerns that may arise.

What information must be reported on addendum to solicitation documents?

Addendum to solicitation documents must report any changes to the original solicitation documents, provide additional information, and address any questions or concerns raised by bidders.