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. Business AnalysisWhitepaperData Flow Diagrams and Use cases2006 Meiji Consulting, All rights reserved Page 1 of 16Copy No:Document No Unauthorized Copying Revision: 1.027 December 20082006 Meiji
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How to fill out data flow diagrams:

01
Start by identifying the main processes involved in the system. These are the activities that take place within the system and manipulate data.
02
Determine the external entities that interact with the system. These can include users, other systems, or even physical devices.
03
Identify the data stores within the system. These are locations where data is stored or retrieved from.
04
Establish the data flows between the processes, external entities, and data stores. These represent the movement of data within the system.
05
Add data flow annotations to describe the content and meaning of the data flowing through the system.
06
Review and validate the data flow diagram to ensure accuracy and completeness.

Who needs data flow diagrams:

01
Systems analysts and developers use data flow diagrams to understand the flow of data within a system. It helps them identify potential issues or improvements in the system's design.
02
Project managers can use data flow diagrams to visualize and communicate the system's functionality to stakeholders. It provides a clear and concise representation of how data is processed.
03
Business owners and stakeholders can use data flow diagrams to gain insights into how a system operates and how data is handled. It helps them make informed decisions regarding system improvements or changes.
04
Testers can refer to data flow diagrams to understand the inputs and outputs of a system. It assists them in designing test cases and ensuring complete coverage of the system's functionality.
05
Documentation writers can use data flow diagrams as a reference to describe the system's processes and data flows. It helps them create accurate and comprehensive documentation for users and support teams.
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A data flow diagram is a graphical representation of the flow of data within an organization or system.
Individuals or organizations responsible for handling sensitive data are required to file data flow diagrams.
Data flow diagrams can be filled out by identifying data sources, processes, data stores, and data flow paths.
The purpose of data flow diagrams is to visualize how data moves through a system and to identify potential areas for improvement or risk.
Information such as data sources, processes, data stores, and data flow paths must be reported on data flow diagrams.
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