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JUSTIFICATION FOR USE OF SOLE SOURCE CONTRACTING PROCEDURES. C.G.S. 143129(e) lists the authorized exceptions to the formal bid procedures. N.C.G.S. 143129(e)(g) allows for purchases of apparatus,

How to fill out guidelines for sole source

How to fill out guidelines for sole source

1. Start by reviewing the criteria for considering a sole source contract. Make sure that the situation meets the requirements for using a sole source approach.
2. Identify the goods or services that you need to procure through a sole source contract.
3. Gather all the necessary information about the supplier or contractor who can fulfill the requirements. This may include their qualifications, experience, and track record.
4. Write a detailed description of the goods or services required, including specifications, quantities, and any specific features or characteristics.
5. Justify why using a sole source approach is necessary and explain why other procurement methods, such as competitive bidding, are not suitable.
6. Document any negotiations or discussions with the supplier or contractor, including any concessions or changes to the terms and conditions.
7. Ensure that the guidelines comply with any applicable regulations, policies, or legal requirements.
8. Review and finalize the guidelines, making sure that all the necessary information is included and that the document is clear and concise.
9. Seek appropriate approvals as per your organization's procurement process.
10. Distribute the guidelines to relevant stakeholders and ensure that they understand the process and requirements for sole source procurement.

Who needs guidelines for sole source?

1. Guidelines for sole source are needed by organizations or individuals who are responsible for procurement and need to justify why a sole source approach is required. This could include government agencies, private companies, non-profit organizations, and other entities that engage in procurement activities.

What is GUIDELINES FOR SOLE SOURCE JUSTIFICATIONS - Finance and Operations Form?

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What is guidelines for sole source?

Guidelines for sole source are a set of rules and procedures that an organization follows when purchasing goods or services from a single supplier without a competitive bidding process.

Who is required to file guidelines for sole source?

Government agencies and organizations that are subject to procurement regulations are required to file guidelines for sole source purchases.

How to fill out guidelines for sole source?

Guidelines for sole source can be filled out by providing information about the supplier, justification for the sole source purchase, estimated cost, and any other relevant details as required by the organization's procurement policies.

What is the purpose of guidelines for sole source?

The purpose of guidelines for sole source is to ensure transparency, fairness, and accountability in procurement processes, and to justify the decision to go with a single supplier without a competitive bidding process.

What information must be reported on guidelines for sole source?

The guidelines for sole source must include information about the supplier, justification for the sole source purchase, estimated cost, and any other relevant details as required by the organization's procurement policies.