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This document provides comprehensive details on the Automated Payables Department of General Services (DGS) process for posting expenditures to CALSTARS, including the establishment and maintenance
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How to fill out xxi-2 automated payables-department of

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How to fill out XXI-2 Automated Payables-Department of General Services

01
Obtain the XXI-2 form from the Department of General Services website or office.
02
Fill in your organization’s details at the top of the form, including the name, address, and contact information.
03
Complete the payee section with the name and address of the person or entity receiving payment.
04
Enter the invoice number, date received, and the total amount to be paid.
05
Provide a detailed description of the services or products provided.
06
Include any applicable purchase order numbers and relevant account codes.
07
Review the completed form for accuracy and completeness.
08
Sign and date the form where indicated.
09
Submit the form to the appropriate department for processing, along with any required attachments.

Who needs XXI-2 Automated Payables-Department of General Services?

01
Businesses and contractors providing goods or services to the Department of General Services.
02
Employees seeking reimbursement for expenses incurred in the line of duty.
03
Organizations participating in state-funded projects requiring payments for completed work.
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XXI-2 Automated Payables is a process used by the Department of General Services to streamline the management and processing of payable transactions, ensuring efficient and accurate payment to vendors.
Entities that engage in transactions that require payment through the Department of General Services are required to file the XXI-2 Automated Payables form.
To fill out the XXI-2 Automated Payables form, follow the provided instructions to enter the necessary details such as vendor information, invoice amounts, and relevant payment terms accurately.
The purpose of XXI-2 Automated Payables is to facilitate timely and accurate payments to vendors while maintaining compliance with financial regulations and improving operational efficiency.
The information that must be reported includes vendor name, invoice number, payment amount, payment due dates, and any applicable codes or classifications relevant to the transaction.
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