Get the free Sole Source - Justification and Approval - AcqNotes

Statement of Quality Requirements (SOUR) Guidance Notes on the use of this form NATO Stock Number) b) c) d)Supplier/subcontractor may require inspections or tests in addition to those shown (A, B,

How to fill out sole source - justification

How to fill out sole source - justification

1. Start by clearly stating the purpose and need for the procurement.
2. Explain why the sole source option is the most appropriate course of action.
3. Provide a detailed description of the product or service you intend to procure.
4. Justify why the specified product or service can only be obtained from a single source.
5. Mention any previous efforts made to explore alternative options and why they were unsuccessful.
6. Provide supporting evidence, such as market research or expert opinions, to strengthen your justification.
7. Include any relevant documentation or data that supports your decision.
8. Highlight any potential cost savings or benefits that may arise from choosing the sole source option.
9. Clearly communicate the expected outcomes and benefits of the procurement.
10. Conclude the justification by reiterating the importance of the sole source option and its value to your organization.

Who needs sole source - justification?

1. Government agencies or organizations that have identified a specific product or service that can only be provided by a single source.
2. Organizations that require urgent procurement and do not have the luxury of time to engage in a competitive bidding process.
3. Entities that have conducted thorough market research and determined that the specified product or service is only available from a sole source.
4. Organizations that have identified a unique or proprietary product that is critical to their operations and can only be obtained from a specific vendor.
5. Entities that have legal or contractual obligations to procure from a specific source.
6. Organizations that have determined that the sole source option offers the best value for money or meets specific requirements that cannot be fulfilled through other means.

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What is sole source - justification?

Sole source - justification is a document that explains why a contract should be awarded to a specific supplier without competition.

Who is required to file sole source - justification?

The contracting officer or procurement official is required to file sole source - justification.

How to fill out sole source - justification?

Sole source - justification should include detailed reasons for selecting the specific supplier, description of the goods or services, and justification for not seeking competitive bids.

What is the purpose of sole source - justification?

The purpose of sole source - justification is to ensure transparency and accountability in the procurement process.

What information must be reported on sole source - justification?

Information such as vendor details, description of goods or services, rationale for selecting the specific supplier, and approval signatures must be reported on sole source - justification.