Get the free Phase II Change Orders - Department of Municipal Development

City of Albuquerque Office of Internal Audit FOLLOWUP ALBUQUERQUE CONVENTION CENTER RENOVATION PHASE II CHANGE ORDERS AUDITReport #1815102F April 25, 2018, INTRODUCTION The Office of Internal Audit

How to fill out phase ii change orders

How to fill out phase ii change orders

1. To fill out phase II change orders, follow these steps:
2. Review the original contract: Familiarize yourself with the terms and conditions outlined in the initial contract.
3. Identify the need for a change: Determine if there are any modifications, additions, or deletions required in the project scope that warrant a change order.
4. Obtain necessary documentation: Collect all relevant information, including drawings, specifications, and any supporting documents that support the proposed changes.
5. Prepare the change order form: Use the provided change order template or create a new document specifying the details of the change, such as description, quantity, cost, and timeline.
6. Include supporting information: Attach all the required documentation to justify the need for the change and provide a clear understanding to all involved parties.
7. Seek approval: Submit the completed change order to the appropriate authority, such as the project manager or the client, for review and approval.
8. Negotiate if necessary: If there are any disagreements or discrepancies regarding the change order, engage in constructive discussions to find a resolution.
9. Obtain signatures: Once the change order is approved, ensure that it is signed by all relevant parties, including the contractor, project manager, and the client.
10. Communicate the change: Share the approved change order with all stakeholders involved in the project to ensure everyone is aware of the modifications.
11. Update project documentation: Revise any necessary project documentation, including plans, schedules, and budgets, to reflect the approved changes.
12. Keep records: Maintain a comprehensive record of all change orders, including any correspondence, approvals, and supporting documentation.
13. Monitor progress: Continuously monitor the progress of the changes implemented in the phase II change orders and make appropriate adjustments as needed.

Who needs phase ii change orders?

1. Phase II change orders may be needed by various parties involved in a construction project, such as:
2. - Contractors: Contractors may require phase II change orders to modify the scope of work, adjust pricing, or address unforeseen issues that arise during construction.
3. - Project Managers: Project managers may request phase II change orders to implement necessary changes, ensure project compliance, or improve project outcomes.
4. - Clients: Clients may request phase II change orders to revise initial project specifications, accommodate additional requirements, or address emerging needs.
5. - Architects/Engineers: Architects or engineers may initiate phase II change orders to incorporate design modifications, resolve design conflicts, or enhance project functionality.
6. - Local Authorities: Local authorities may require phase II change orders to address regulatory compliance, safety concerns, or environmental requirements related to the construction project.

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What is phase ii change orders?

Phase II change orders are modifications or revisions to a project's original scope of work after the initial contract has been signed.

Who is required to file phase ii change orders?

The party responsible for implementing the change in the scope of work is typically required to file phase II change orders.

How to fill out phase ii change orders?

Phase II change orders can be filled out by providing details of the requested change, including any associated costs, timelines, and impact on the project.

What is the purpose of phase ii change orders?

The purpose of phase II change orders is to document and authorize any changes to a project's scope of work, ensuring that all parties are in agreement with the modifications.

What information must be reported on phase ii change orders?

Phase II change orders should include details of the requested change, justification for the change, any associated costs, timeline adjustments, and signatures of all involved parties.