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City of Seattle Department of Finance and Administrative Services City Purchasing and Contracting ServicesSupplemental Bidder Responsibility Criteria Form (SBC) INTENT As required under RCW 39.04.350,

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How to fill out purchasing and contracting

01

Determine the item or service needed for the project.

02

Research potential vendors and gather quotes or proposals.

03

Review and compare quotes to ensure the best value for the project.

04

Prepare a purchase order or contract with the selected vendor.

05

Review and negotiate terms and conditions with the vendor if necessary.

06

Obtain necessary approvals and signatures for the purchase or contract.

07

Monitor and track the delivery of the purchased items or services.

08

Review and reconcile invoices with the purchase order or contract.

Who needs purchasing and contracting?

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Any organization or individual looking to procure goods or services for a project or business operation.

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What is purchasing and contracting?

Purchasing and contracting involves the process of acquiring goods or services from external suppliers or vendors.

Who is required to file purchasing and contracting?

Government agencies and organizations that engage in procurement activities are required to file purchasing and contracting forms.

How to fill out purchasing and contracting?

Purchasing and contracting forms can be filled out online or in hard copy, following the instructions provided by the relevant procurement authority.

What is the purpose of purchasing and contracting?

The purpose of purchasing and contracting is to ensure transparent and accountable transactions between buyers and sellers.

What information must be reported on purchasing and contracting?

Details of the goods or services procured, the supplier/vendor information, the cost of the transaction, and any relevant terms and conditions must be reported on purchasing and contracting forms.

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