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SOLE SOURCE REQUEST FORM How to Use this Form: The University of Toronto Procurement Policy is structured to meet all Federal and Provincial laws that govern competitive bidding practices in Canada

How to fill out sole source request

How to fill out sole source request:

1. Gather all relevant information: Begin by identifying the specific goods or services that you need for your project or business. Make sure you have all the necessary details, including the quantity required, specifications, and any special considerations.
2. Determine the justification: In order to request sole source procurement, you must clearly demonstrate why there is only one possible supplier for the goods or services. Analyze the market, research potential suppliers, and gather evidence to support your claim. This could include issues such as intellectual property rights, unique qualifications, or previous successful partnerships.
3. Complete the request form: Contact the appropriate department or authority responsible for handling sole source requests, such as your organization's procurement department. Obtain the required form and fill it out with accurate and detailed information. This may involve providing a description of the required goods or services, explaining the justification for sole sourcing, and outlining any supporting evidence or documentation.
4. Attach supporting documents: Ensure that you include all relevant supporting documents to strengthen your case. This may include previous contracts, certificates, patents, or testimonials. Make sure these documents are clear, up-to-date, and easy to understand.
5. Review and submit: Before submitting the request, thoroughly review all the information you have provided. Double-check for any errors, inconsistencies, or missing information. Make sure the request is properly signed and dated, and submit it according to the designated process or guidelines.

Who needs sole source request?

1. Government agencies: In some cases, government agencies may require a sole source request for certain goods or services. This is particularly common when there is a specific vendor who has unique qualifications or possesses proprietary knowledge that is essential for the project.
2. Organizations with specific requirements: Businesses or organizations may need to submit a sole source request when they have very specific or specialized requirements that can only be met by one supplier. This could include customized products, proprietary software, or services that require specialized expertise.
3. Time-sensitive projects: When time is of the essence, selecting a sole source vendor can expedite the procurement process. In urgent situations where traditional competitive bidding may cause delays, a sole source request can be the most efficient way to acquire the necessary goods or services.

Note: It is important to consult with your organization's procurement department or relevant authority to determine the specific guidelines and requirements for filling out a sole source request, as these may vary depending on the industry and jurisdiction.

For pdfFiller’s FAQs

What is sole source request?

The sole source request is a process where a company or individual requests approval to purchase goods or services from a specific supplier without going through a competitive bidding process.

Who is required to file sole source request?

Any department or individual within an organization who wants to make a purchase from a specific supplier without competitive bidding is required to file a sole source request.

How to fill out sole source request?

To fill out a sole source request, the requester must provide detailed information about the specific supplier, the goods or services being purchased, the reasons for requesting sole source, and any other relevant information.

What is the purpose of sole source request?

The purpose of a sole source request is to provide a justification for purchasing goods or services from a specific supplier without going through the competitive bidding process.

What information must be reported on sole source request?

The sole source request must include information about the specific supplier, the goods or services being purchased, the reasons for requesting sole source, and any other relevant details.

How do I make changes in sole source request?

pdfFiller allows you to edit not only the content of your files, but also the quantity and sequence of the pages. Upload your sole source request to the editor and make adjustments in a matter of seconds. Text in PDFs may be blacked out, typed in, and erased using the editor. You may also include photos, sticky notes, and text boxes, among other things.

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