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UNITED STATES DEPARTMENT OF COMMERCE National Oceanic and Atmospheric Administration Finance Office 20020 Century Boulevard Germantown, MD 20874DATE MEMORANDUM FOR: Donna M. Pirelli Chief, Budget

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How to fill out system of records notices

01

Identify the purpose of the system of records notice.

02

Include the name and address of the agency responsible for the system.

03

List the categories of individuals covered by the system.

04

Detail the types of records that are maintained in the system.

05

Describe the routine uses of the information in the system.

06

Explain how individuals can access and correct their records.

Who needs system of records notices?

01

Any agency or organization that maintains a system of records on individuals.

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What is system of records notices?

System of records notices are official notices published by federal agencies in the Federal Register to inform the public about the existence, organization, and purpose of systems of records that contain personal information.

Who is required to file system of records notices?

Federal agencies are required to file system of records notices under the Privacy Act of 1974.

How to fill out system of records notices?

System of records notices can be filled out by including information about the system of records, the purpose of the system, the categories of individuals covered by the system, and the procedures for accessing or contesting the records.

What is the purpose of system of records notices?

The purpose of system of records notices is to provide transparency to the public about how federal agencies collect, maintain, use, and disseminate personal information.

What information must be reported on system of records notices?

System of records notices must include the name and address of the agency responsible for the system, the categories of individuals covered by the system, the categories of records in the system, the purposes for which the records are used, and the routine uses of the records.

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