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MOVE IN PROPERTY CONDITION REPORT. Tenant: Address: Date: Tenant accepts the rental unit in its current condition. Please note any areas of concerning...

How to fill out move-in property condition report

How to fill out move-in property condition report:

1. Begin by carefully inspecting the property: Walk through each room and note any damages or issues you observe, such as cracked walls, stained carpets, or malfunctioning appliances.
2. Use a checklist: Many move-in property condition reports provide a checklist of common areas or items to inspect. Refer to this checklist as you go through each area of the property, ensuring you don't miss anything.
3. Take detailed notes: When documenting damages or issues, be specific. Include the location, type of damage, and any relevant details. For example, instead of writing "scratched wall," write "small scratch on the living room wall near the entrance."
4. Take photos or videos: Use a smartphone or camera to document the condition of the property visually. This can serve as additional evidence in case of any disputes later on.
5. Check all utilities and fixtures: Test all the lights, switches, faucets, toilets, and appliances to make sure they are in working order. Take note of any leaks, faulty wiring, or other problems.
6. Indicate previous damages, if any: If you notice any pre-existing damages or issues that were not caused by the current tenant, make sure to document them separately. This will help avoid confusion or disputes in the future.
7. Sign and date the report: Once you have completed the inspection and filled out the form thoroughly, sign and date it. This acknowledges that you have completed the report accurately and truthfully.
8. Provide a copy to the tenant: Give a copy of the move-in property condition report to the tenant to review and sign. This allows them to add any additional notes or provide their perspective on the property's condition.
9. Keep a copy for your records: Retain a copy of the completed report for your records. This will serve as a reference point in case there are any disagreements or legal issues regarding the property's condition in the future.

Who needs move-in property condition report?

A move-in property condition report is commonly needed by:

1. Landlords: Landlords often require a move-in property condition report to document the condition of their rental property before a new tenant moves in. This helps protect their property and provides a reference point for any damages that may occur during the tenant's occupancy.
2. Tenants: Tenants should also request and review a move-in property condition report to ensure that any pre-existing damages or issues are documented. This can prevent conflicts with the landlord regarding the return of their security deposit at the end of the lease term.
3. Property management companies: Property management companies typically follow specific procedures for move-ins, including the completion of a property condition report. This helps establish a clear record of the property's condition for both landlords and tenants.
4. Real estate agents: Real estate agents may use a move-in property condition report when assisting clients with rental transactions. This document helps protect both the landlord's and tenant's interests during the rental process.

For pdfFiller’s FAQs

What is move-in property condition report?

The move-in property condition report is a document that details the condition of a property at the time a tenant moves in. It often includes a checklist of the property's condition and any existing damages.

Who is required to file move-in property condition report?

Landlords or property managers are usually required to file the move-in property condition report.

How to fill out move-in property condition report?

To fill out a move-in property condition report, simply document the condition of the property room by room, noting any damages or issues present.

What is the purpose of move-in property condition report?

The purpose of the move-in property condition report is to document the condition of the property at the start of a tenant's lease in order to avoid disputes over damages later on.

What information must be reported on move-in property condition report?

The move-in property condition report should include details on the condition of walls, floors, appliances, fixtures, and any existing damages.

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