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This document serves as a justification for requesting a sole source purchase, detailing the requisition number, department, supplier information, item description, technical characteristics, and

How to fill out justification for sole source

How to fill out JUSTIFICATION FOR SOLE SOURCE PURCHASE

1. Start by clearly identifying the item or service being purchased.
2. Provide a brief description of the item or service, including its specifications.
3. Explain why this particular item or service is required, detailing the specific needs it addresses.
4. Justify the sole source selection by indicating that no other suppliers can provide the needed item or service.
5. Include any supporting documentation such as vendor quotes, correspondence, or previous purchase records.
6. List any attempts made to identify alternative suppliers and the outcomes of those attempts.
7. Sign and date the justification document.

Who needs JUSTIFICATION FOR SOLE SOURCE PURCHASE?

1. Procurement officers responsible for purchasing decisions.
2. Project managers seeking approval for sole source acquisitions.
3. Finance departments that need to justify funding allocations.
4. Legal teams ensuring compliance with procurement regulations.

People Also Ask about

How do you justify single source procurement?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

How to write a sole source letter?

[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.

What is the reason for sole source?

A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

What are the requirements for sole source justification?

Sole Source Purchase Justification Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

How do you write a sole source justification letter?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What are the justifications for single-sourcing?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

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What is JUSTIFICATION FOR SOLE SOURCE PURCHASE?

Justification for Sole Source Purchase is a document that explains why a particular supplier is the only one capable of providing a certain product or service, indicating that no reasonable alternative exists.

Who is required to file JUSTIFICATION FOR SOLE SOURCE PURCHASE?

Typically, procurement officers or designated purchasing agents within an organization are required to file the Justification for Sole Source Purchase when they intend to procure goods or services without a competitive bidding process.

How to fill out JUSTIFICATION FOR SOLE SOURCE PURCHASE?

To fill out the Justification for Sole Source Purchase, one should provide detailed information including the specific goods or services needed, the reasons for the sole source selection, the supplier's qualifications, and any supporting documentation that validates the claim.

What is the purpose of JUSTIFICATION FOR SOLE SOURCE PURCHASE?

The purpose of the Justification for Sole Source Purchase is to ensure transparency and accountability in procurement processes by demonstrating the necessity of selecting a single supplier and justifying the absence of alternatives.

What information must be reported on JUSTIFICATION FOR SOLE SOURCE PURCHASE?

The information that must be reported includes the description of the goods or services, rationale for the sole source selection, a statement regarding the supplier's unique qualifications, any relevant cost information, and a list of any alternative vendors considered.