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Date:December 1st, 2020To:Frances Dunaway, City of Santa Fe Purchasing OfficerFrom:Monique Mae's, Contracts Administrator:Rick Carpenter, BDD Facilities Manager
Mackie Romero, BDD Financial ManagerSubject:Sole
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How to fill out sole source request -hazen
How to fill out sole source request -hazen
01
Gather all necessary information and documentation required for the sole source request.
02
Fill out the sole source request form accurately and completely, providing detailed justification for why the requested item/service can only be obtained from one source.
03
Include any supporting documents or quotes that further substantiate the need for a sole source request.
04
Submit the completed sole source request form to the appropriate department or individual for review and approval.
Who needs sole source request -hazen?
01
Any department or individual within the organization who wishes to purchase an item or service that is only available from one specific source would need to submit a sole source request -hazen.
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What is sole source request -hazen?
The sole source request -hazen is a formal document submitted to the hazen procurement department when the requester believes that only one particular supplier can meet the requirements of a project.
Who is required to file sole source request -hazen?
Any employee or department within hazen that believes there is a valid reason to procure goods or services from a single supplier must file a sole source request.
How to fill out sole source request -hazen?
To fill out a sole source request -hazen, the requester must provide detailed justification explaining why only one supplier can meet the project requirements, along with relevant supporting documentation.
What is the purpose of sole source request -hazen?
The purpose of a sole source request -hazen is to ensure transparency in procurement processes and to demonstrate that hazen is getting the best value for its money when procuring goods or services from a single source.
What information must be reported on sole source request -hazen?
The sole source request -hazen must include information such as the name of the supplier, a description of the goods or services to be procured, the reasons why only that supplier can meet the project requirements, and any relevant supporting documentation.
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