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PROXY and VOTING INSTRUCTION FORM for the Extraordinary General Shareholders Meeting (EGG) of Reed Elsevier NV (the Company), Amsterdam, the Netherlands (Register of Companies file number 33155037)

How to fill out proxy and voting instruction

How to fill out proxy and voting instruction?

1. Obtain the proxy and voting instruction form: The first step is to obtain the correct form from the organization or company for which you need to fill out the proxy and voting instruction. It is usually available on their website or can be requested from the relevant authority.
2. Read the instructions carefully: Before filling out the form, make sure to read the provided instructions thoroughly. This will ensure that you understand the requirements and procedures involved in correctly filling out the proxy and voting instruction.
3. Provide your personal information: The form will typically ask for your personal information such as your full name, address, contact details, and sometimes your shareholder or member identification number. Fill in these details accurately.
4. Choose your proxy: If you are unable to attend the meeting or vote personally, you can appoint a proxy to represent you. Indicate the name and contact information of the person you wish to appoint as your proxy in the designated section of the form.
5. Specify voting instructions: If you have any specific voting instructions for your proxy, clearly state them on the form. This can include how you want your shares or votes to be cast on certain resolutions or topics. Make sure to adequately communicate your preferences to your proxy to ensure they vote accordingly.
6. Sign and date the form: After completing all the necessary sections of the form, sign and date it at the bottom as per the provided instructions. This signature validates your proxy and voting instructions.
7. Submit the form: Once you have filled out the proxy and voting instruction form, follow the submission guidelines mentioned in the instructions. This could involve sending it by mail, fax, or submitting it electronically through the organization's online platform.

Who needs proxy and voting instruction?

1. Shareholders: Proxy and voting instruction forms are commonly used by shareholders of a company. If you are unable to attend a general meeting, you can appoint a proxy to cast your votes on your behalf.
2. Members of organizations or associations: Proxy and voting instruction forms may also be required by members of various organizations or associations. This is particularly relevant when important decisions or elections are taking place, and members are unable to physically attend the meeting or cast their votes.
3. Investors: In the context of investment funds or collective investment schemes, investors may be required to fill out proxy and voting instruction forms to express their preferences on certain matters or appoint a proxy to vote on their behalf.

Overall, proxy and voting instruction forms are essential for individuals who want to ensure their voices and preferences are heard in meetings or decision-making processes when they are unable to participate in person.

For pdfFiller’s FAQs

What is proxy and voting instruction?

Proxy and voting instruction is a process where a shareholder appoints someone to vote on their behalf during a company meeting or election.

Who is required to file proxy and voting instruction?

Shareholders who are unable to attend a company meeting or election in person are required to file proxy and voting instruction.

How to fill out proxy and voting instruction?

Proxy and voting instruction can be filled out by submitting a form provided by the company organizing the meeting or election.

What is the purpose of proxy and voting instruction?

The purpose of proxy and voting instruction is to ensure that shareholders can still have their vote counted even if they cannot attend the meeting in person.

What information must be reported on proxy and voting instruction?

Proxy and voting instruction must include details of the shareholder, instructions on how to vote, and the name of the appointed proxy.

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