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Voting proxy and instruction Proxy for the Annual General Meeting of Shareholders of Wereldhave N.V. on Monday, April 22, 2013, at 11.00 hrs in the Sternberger Bureaus Hotel, Levers Deynootplein 30,

How to fill out voting proxy and instruction

How to fill out a voting proxy and instruction:

1. Obtain the necessary forms: Start by obtaining the voting proxy and instruction forms from the relevant organization, such as a company or an association. These forms can typically be found on their website or by contacting their office.
2. Review the instructions: Carefully read the instructions provided with the forms. These instructions will guide you through the filling process and ensure that you complete the forms accurately.
3. Fill out your personal information: Begin by filling out your personal details, including your name, address, contact information, and any other required information. Make sure to write legibly and use your full legal name as it appears on official documents.
4. Read and understand the agenda: Familiarize yourself with the agenda or matters that will be voted upon. This information is usually provided alongside the voting proxy form. Understanding the agenda will help you make informed decisions when casting your vote.
5. Indicate your voting preferences: Use the provided checkboxes, circles, or other designated areas to indicate your voting preferences for each agenda item. Follow the instructions on how to mark your choices clearly to avoid any confusion.
6. Sign and date the form: Sign and date the voting proxy and instruction forms to validate your vote. Some forms may require additional witness signatures, so make sure to follow the provided instructions.
7. Submit the forms: Once you have completed the forms and double-checked for accuracy, submit them according to the given instructions. This may include mailing the forms to a specified address or submitting them electronically through an online platform.

Who needs voting proxy and instruction:

1. Shareholders: Voting proxies and instructions are commonly used by shareholders of companies during annual general meetings or other important voting events. These documents allow shareholders who are unable to attend the meeting to delegate their voting rights to someone else.
2. Members of associations or organizations: Similar to shareholders, members of associations or organizations may use voting proxies and instructions to appoint someone to vote on their behalf when they cannot attend a general meeting or voting session.
3. Investors in mutual funds: Investors who hold shares in mutual funds may require voting proxies and instructions to determine how their shares will be voted on various corporate matters.

In summary, voting proxy and instruction forms are necessary for individuals who are unable to attend a meeting or voting event but still want to have their voices heard and votes counted. Whether you are a shareholder, a member of an organization, or an investor, understanding how to fill out these forms correctly is crucial to ensure your preferences are properly reflected.

For pdfFiller’s FAQs

What is voting proxy and instruction?

Voting proxy and instruction is a document that allows a shareholder to delegate their voting rights to another individual or entity, along with specific instructions on how to vote on their behalf.

Who is required to file voting proxy and instruction?

Shareholders who are unable to attend a company's annual general meeting or other shareholder meetings are typically required to file a voting proxy and instruction.

How to fill out voting proxy and instruction?

To fill out a voting proxy and instruction, a shareholder needs to specify the individual or entity to whom they are delegating their voting rights, provide specific instructions on how to vote, and sign the document.

What is the purpose of voting proxy and instruction?

The purpose of voting proxy and instruction is to ensure that shareholders who cannot attend meetings can still have their votes counted and represented in important decisions.

What information must be reported on voting proxy and instruction?

The voting proxy and instruction must include details such as the shareholder's name, number of shares held, the designated proxy holder, specific voting instructions, and the signature of the shareholder.

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