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Internet: www.rta.qld.gov.au Here's What You Do: 1. Inspect the premises and mark the Clean/Undamaged/Working column as appropriate for each item in the premises. Where a mark is not appropriate for

How to fill out entry condition report

How to fill out an entry condition report:

1. Start by carefully inspecting the property: Before filling out the entry condition report, thoroughly examine the entire property, including each room, fixtures, appliances, and any existing damages. Take note of everything you observe.
2. Document existing damages: Use a comprehensive checklist to note down any pre-existing damages, such as cracks, stains, chipped paint, or broken fixtures. Take clear photographs of each damage as evidence.
3. Pay attention to cleanliness and cleanliness: Along with damages, assess the cleanliness of the property. Note any areas that require cleaning or maintenance, such as dirty carpets, dusty surfaces, or mold growth.
4. Record the details accurately: On the entry condition report form, fill in all the necessary details such as the property address, date, and the names of both the tenant and landlord. Make sure to include a description of each damage, its location, and any relevant information.
5. Be thorough and specific: Avoid vague descriptions when recording damages. Instead, provide specific details such as the size, shape, or severity of each damage. For example, instead of saying "wall damage," specify if it's a hole, scratch, or dent and describe its dimensions.
6. Use additional pages if needed: If the entry condition report form does not provide enough space to record all the damages, use additional pages or attach a separate document. Ensure that each page is properly labeled and organized.
7. Obtain tenant's signature: Once you have filled out the entry condition report, ask the tenant to carefully review and sign it. This acknowledges that they have seen the report and are aware of the pre-existing damages.

Who needs an entry condition report?

1. Landlords: The entry condition report is essential for landlords to document the existing condition of their property before a tenant moves in. It serves as evidence of any pre-existing damages or cleanliness issues, helping to protect the landlord's interests.
2. Tenants: Tenants also benefit from the entry condition report as it ensures that they are not held responsible for damages they did not cause. By thoroughly inspecting and documenting the condition of the property, tenants can avoid potential disputes with the landlord when it comes time to move out.
3. Property managers: If the property is managed by a third-party property manager, they would also need an entry condition report. This report helps the property manager to accurately assess the property's condition, manage maintenance or repair requests, and determine any responsibility for damages.

In summary, to fill out an entry condition report, carefully inspect the property, document all pre-existing damages and cleanliness issues, record the details accurately, and obtain the tenant's signature. This report is important for landlords, tenants, and property managers alike, ensuring transparency and minimizing disagreements related to property condition.

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What is entry condition report?

Entry condition report is a document that outlines the condition of a property at the beginning of a tenancy agreement.

Who is required to file entry condition report?

Landlords or property managers are usually required to file the entry condition report.

How to fill out entry condition report?

The entry condition report can be filled out by documenting the condition of each room and noting any existing damages or issues.

What is the purpose of entry condition report?

The purpose of the entry condition report is to protect both the landlord and the tenant by providing a record of the property's condition before the lease begins.

What information must be reported on entry condition report?

The entry condition report should include details about the condition of each room, any existing damages, and any items provided by the landlord.