Get the free Sole Source Justification Form

This form serves as a justification for sole source procurements at the University of Oklahoma. It outlines the policies and procedures governing such procurements, emphasizing the need for fair competition

How to fill out sole source justification form

How to fill out Sole Source Justification Form

1. Begin by obtaining a copy of the Sole Source Justification Form from your procurement department or agency website.
2. Fill in the basic information about the project, including the title, date, and department.
3. Provide a detailed description of the goods or services needed.
4. Justify the sole source by explaining why no other suppliers can meet your needs effectively.
5. Include any relevant documentation or evidence to support your justification.
6. Specify the estimated cost of the goods or services.
7. Obtain necessary approvals from relevant stakeholders and signatures.
8. Submit the completed form to the designated procurement authority for review.

Who needs Sole Source Justification Form?

1. The Sole Source Justification Form is required by procurement departments, project managers, or any entity that needs to justify the selection of a single vendor to acquire goods or services without a competitive bidding process.

People Also Ask about

What is a sole service justification?

A Sole Source justification describes the steps taken to determine that the chosen supplier is the only source available for your product/service. Buying staff will review the sole source justification and may reach out if they have questions or need additional information.

How to write a sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What is an example of sole sourcing?

Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.

What is a sole source?

RE: Sole Source Vendor To whom it may concern: This letter is to confirm that the (PRODUCT NAME) is a sole source product, manufactured, sold and distributed exclusively by (COMPANY NAME). No division of (COMPANY NAME), nor any other company, makes a similar or competing product.

What is an example of a sole source?

An example of a sole source might include proprietary chemicals sold only directly by the manufacturer, for which no other functional equivalents exist.

How do you justify single sourcing?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

For pdfFiller’s FAQs

What is Sole Source Justification Form?

The Sole Source Justification Form is a document used to explain and justify the use of a single vendor for procurement, rather than considering multiple suppliers, due to specific circumstances that necessitate this choice.

Who is required to file Sole Source Justification Form?

Typically, procurement officers or project managers within an organization who are seeking to purchase goods or services from a sole source are required to file the Sole Source Justification Form.

How to fill out Sole Source Justification Form?

To fill out the Sole Source Justification Form, individuals must provide details including the vendor's information, description of the goods or services, reasons for choosing a sole source, and any supporting documentation to substantiate the request.

What is the purpose of Sole Source Justification Form?

The purpose of the Sole Source Justification Form is to ensure transparency and accountability in the procurement process by documenting the rationale for using a sole vendor and to comply with regulations that may govern public spending.

What information must be reported on Sole Source Justification Form?

The information that must be reported includes vendor details, a description of the required goods or services, justification for selecting a sole source, and any relevant supporting documentation or evidence that addresses the need for the sole sourcing.