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Department of Administrative Services State Purchasing DivisionREQUEST FOR QUOTE Instructions: The supplier information block must be completely filled out. Failure to sign statement below by authorized

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How to fill out request for quote

01

Gather all necessary information such as product or service details, quantity needed, desired delivery date, and any specific requirements.

02

Identify potential suppliers or vendors who can provide the product or service.

03

Reach out to the identified suppliers or vendors via email, phone, or online form to request a quote.

04

Provide all the gathered information in a clear and concise manner to the suppliers or vendors.

05

Review the received quotes and compare them based on price, quality, delivery time, and other relevant factors.

06

Select the best quote that meets your requirements and budget.

07

Communicate your decision to the chosen supplier or vendor and finalize the details of the purchase.

Who needs request for quote?

01

Businesses looking to purchase products or services from suppliers or vendors.

02

Individuals or organizations seeking competitive pricing or customized solutions.

03

Procurement professionals responsible for sourcing and purchasing goods or services.

04

Anyone interested in exploring different options and making informed buying decisions.

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What is request for quote?

A request for quote (RFQ) is a document issued by a buyer to solicit pricing and other relevant information from potential suppliers for goods or services.

Who is required to file request for quote?

Typically, businesses or organizations seeking to procure products or services may be required to file a request for quote in order to evaluate suppliers.

How to fill out request for quote?

To fill out a request for quote, specify the items or services needed, provide quantity and specs, include delivery requirements, and request pricing along with any necessary terms and conditions.

What is the purpose of request for quote?

The purpose of a request for quote is to obtain competitive pricing and terms from multiple suppliers, enabling informed decision-making based on options available in the market.

What information must be reported on request for quote?

On a request for quote, the buyer must report details such as item descriptions, quantities, delivery timelines, specifications, and any specific terms or conditions that apply.

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