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DocuSign Envelope ID: 4D460DEFD1EF456BBCD2E20A47EE9EADState of Maine Procurement Justification Form This form must accompany all contract requests and sole source requisitions (RMS) over $5,000 submitted
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How to fill out singlesole source justification
How to fill out singlesole source justification
01
Clearly identify the product or service needing to be procured through a single sole source justification.
02
Justify why the product or service can only be obtained from one source, providing evidence to support this claim.
03
Provide a detailed explanation of the urgency or unique circumstances that necessitate using a single sole source procurement method.
04
Include a cost analysis comparing the single sole source option to alternative procurement methods, demonstrating that it is the most cost-effective choice.
05
Obtain necessary approvals from management or appropriate authorities before proceeding with the single sole source justification.
Who needs singlesole source justification?
01
Government agencies that are exempt from competitive bidding requirements due to specific legal or regulatory provisions.
02
Organizations seeking to procure a product or service that is unique or proprietary to a single vendor.
03
Entities facing urgent circumstances where time constraints prevent the use of a competitive bidding process.
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What is singlesole source justification?
Single source justification is a process of justifying the selection of a particular supplier or contractor when only one source is available to provide the required goods or services.
Who is required to file singlesole source justification?
The contracting officer or procurement department is typically responsible for filing the single source justification.
How to fill out singlesole source justification?
To fill out a single source justification, relevant information about the supplier, reason for sole source selection, and justification for the lack of competition must be provided in a formal document.
What is the purpose of singlesole source justification?
The purpose of single source justification is to ensure that the selection of a specific supplier without competition is justified and in the best interest of the organization.
What information must be reported on singlesole source justification?
The single source justification document must include information about the supplier, rationale for sole source selection, and explanation for why no competition was possible.
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